Bookkeeper - Accounts Receivable + Accounts PayableUpscale Business Coaching – Varsity Lakes QLDUpScale is the leading coaching business for trade and construction business owners across Australia and New Zealand.
We work with electricians, plumbers, builders, roofers and HVAC operators - helping them build companies that run properly and make real money.Around 50 people.
Roughly 200 coaching sessions a day.
Two countries.
We've grown quickly and we're now building the internal finance function to match.This is not a client-facing role.
You're not managing client books.
You own the money in and money out for UpScale itself.The Role:You are UpScale's finance function.Everything owed to us gets collected.
Everything we owe gets paid correctly.
The books close on time.
Payroll runs without drama.
And leadership always knows the cash position.Receivables is the priority.
We bill on recurring subscriptions, which means declined cards, expired cards and dishonoured debits happen every week.
Left alone, that's real revenue walking out the door - and it's usually recoverable if someone gets to it fast.
You'll own that process and it will be the first thing you touch every morning, before anything else.The rest of the role is the full finance cycle: payables, reconciliations, payroll, month-end close and the working papers our external accountant needs.
It's a broad seat with genuine ownership, reporting directly to our COO.What You'll DoReceivables (your first priority, every day)Own the receivables cycle end to end: invoicing, collections, allocations, reconciliationWork failed and declined payments daily - recovery outreach, payment method updates, retry managementMaintain the aged receivables ledger and elevate genuine problem accounts earlyReconcile subscription billing against the ledger and chase down variancesWork with client success and sales on billing disputes and payment plansPayablesProcess supplier invoices with correct coding,



approvals and GST treatmentPrepare payment runs for authorisation (all payments are authorised by the COO or CEO - you prepare, they release)Maintain the supplier master file, including independently verifying any bank detail change by callback before paymentManage staff expense claims and company card reconciliationsPayroll & ComplianceProcess payroll for ~50 staff, including super, leave and terminationsKeep us compliant with award and Fair Work obligations, including Payday Super requirementsPrepare BAS and IAS working papers for review and lodgement by our external accountantManage workers comp, payroll tax and other periodic obligationsMonth-End & ReportingDaily bank and credit card reconciliations in XeroMonth-end close: accruals, prepayments, balance sheet reconciliationsMaintain a rolling 13-week cash position for leadershipProduce a monthly finance pack the leadership team can actually useLiaise with our external accountant on year-endSystems & DocumentationDocument every finance process to the standard where someone else could run it from your notesFind and remove manual steps - we'd rather you automate a task than do it faithfully foreverWho You AreYou chase money without being awkward about it.
Firm, clear, professional, and you follow upYou're organised to the point that nothing sits unactionedYou spot the number that's wrong before anyone asksYou work autonomously.
This is a solo seat and you'll need to set your own rhythm and hold itYou're comfortable being the person leadership asks,



and you have the answerYou'd rather build a clean system once than patch a messy one foreverSkills & ExperienceCert IV in Accounting and Bookkeeping minimum; Diploma or part-qualified accountant well regardedFive or more years across AR, AP, payroll and month-end - ideally in a standalone or small-team finance seatStrong Xero (certification well regarded)Demonstrated month-end close experience including balance sheet reconciliationAustralian payroll, super and leave complianceBAS and IAS preparation (BAS Agent registration not required - you're doing our books, not clients')Experience with recurring subscription billing and failed payment recovery is a strong advantageWhat Success Looks LikeFirst 90 daysYou know our receivables ledger cold and failed payments are being worked dailyPayment runs are prepared on a fixed weekly rhythmEvery core process is documented well enough for someone to cover youFirst 12 monthsReceivables beyond 30 days are down and stay downFailed payment recovery rate is measurably better than when you startedMonth-end closes within an agreed window, every monthPayroll and super are on time and accurate, every cycleLeadership trusts the numbers without asking twiceWhat We Offer$65,000-$85,000 + super, based on experience (with high-level career progression)Hybrid work flexibilityOngoing training and development, including support toward further qualificationsQuarterly team eventsA finance function you get to build rather than inherit, reporting straight to the COO and DirectorsUpScale Core ValuesStrength.
Communication.
Action.One of Us: A team connected becomes unstoppableOwn Your Sh*t: We take responsibility and pride in our workWinner Winner: Every decision improves the client experienceShow Up: Be outstanding, not goodIf you want to work inside a fast-growing business, keep the numbers sharp, and help build something serious — we want you on the team.
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📌 Bookkeeper - Accounts Receivable + Accounts Payable (Gold Coast)
🏢 UpScale Business Coaching
📍 Gold Coast