Biodiversity Australia Pty Ltd - Ormeau QLDAt Biodiversity Australia, we're dedicated to creating sustainable solutions that allow people and the environment to thrive together.
As a proudly Indigenous-owned environmental management consultancy, we specialise in protecting biodiversity and supporting sustainable development through innovative, science-based approaches.Our work is as diverse as the environments we protect from renewable energy and infrastructure projects through to government, defence, resources and conservation initiatives.
We don't just deliver environmental services; we help create lasting environmental, social and economic outcomes for our clients and communities.With a national footprint and a team of passionate professionals, we're proud to be leading some of the most significant environmental programs in Australia.At our core, we're guided by our values ofIntegrity, Teamwork, Safety, Client Success and Indigenous Pathways.These values shape how we work, how we support one another, and the positive impact we strive to create every day.Join us in shaping a brighter, greener future where your work makes a genuine difference.About the OpportunityDue to continued business growth, we are seeking a proactive Project Administrator to join our team in the Fauna department.You will work closely with theBusiness Manager and Project/Team Leadersto ensure projects are correctly established, resources are coordinated effectively, and all administrative and compliance requirements are maintained.This role sits within a cooperative support structure and is ideal for someone who enjoys variety, problem-solving, and keeping operational details on track in a fast-paced environment.As part of a larger administration and support network,



you will be surrounded by a collaborative team who are committed to quality outcomes, continuous improvement and supporting one another's success.What You'll Be Responsible ForBuild and maintain rosters inDeputyCommunicate shift changes and coordinate site coverageMonitor timesheets inNetSuiteFollow up missing or incorrect entriesSupport accurate and timely payroll processingMaintain SWMS, SDS, Work Direction Forms, pre-starts and project documentationEnsure compliance records are accurate, current and accessibleAct as a key contact for field teamsAssist with scheduling, PPE, equipment, and site requirementsProvide day-to-day operational administrative supportConsolidate field reports and project dataIdentify and flag inconsistencies or issuesSupport incident reporting and "good catch" systemsTrack corrective actions and follow-upsAssist with WHS compliance documentationAbout YouYou are highly organised, practical, and confident working in a fast-moving operational environment.
You enjoy supporting teams and ensuring nothing falls through the cracks.You will bring:Experience inproject administration, operations administration, or coordinationExposure tofield-based industries(environmental, construction, civil, landscaping, maintenance or similar)Strong organisational and time management skillsHigh attention to detail and accuracyConfidence working with systems, spreadsheets and reporting toolsExcellent written and verbal communication skillsAbility to manage competing prioritiesA proactive, problem-solving mindsetStrong safety and compliance awarenessAbility to work independently and escalating issues appropriatelyExperience withDeputy, NetSuite, SafetyCulture, Microsoft Office, SharePoint or similar systemsis highly regarded but not essential.
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📌 Project Administrator (Gold Coast)
🏢 Biodiversity Australia
📍 Gold Coast