Job DescriptionINSPIRED BY CURIOSITY.
UNITED BY PURPOSE.
COMMITTED TO YOU.Vacancy Number: #375Position Title: Course Administrator Employment Type: Fixed-Term Contract Period: 6 months FTE / Hours: Full-Time, 1.0 (38.0 hrs per week) Department: Higher Education Location: Multi-Campus (as directed by the Manager) Award / Agreement: Melbourne Polytechnic Academic and Professional Staff Agreement **** (PACCT) Classification Level: PACCT Level 4.1 Salary: $70,547 per annum, plus superannuationApplications Close: Tuesday, 11 August ****Job SummaryProvide high-level administrative services that support the effective delivery of Higher Education programs and contribute to the continuous improvement of administrative processes.Why You'll Love Working HereMelbourne Polytechnic has delivered hands-on, future-focused education for more than 110 years.
Our people play a vital role in supporting students, industries and communities across Victoria.In This Role, You'll EnjoyMeaningful work that supports education, training, innovation and student successA supportive and collaborative team environmentFlexible work arrangements, where applicableExposure to diverse programs, systems and continuous improvement initiativesA values-driven organisation committed to inclusion, wellbeing and qualityAbout The RoleReporting to the Directorate Administrator, this role plays a key role in the efficient delivery of administrative services within the Higher Education Directorate.Working under general direction and guided by policy and skilled standards, you will manage complex administrative tasks, provide expert advice to staff and students, and contribute to the continuous improvement of administrative processes.
The role may also supervise, train or coordinate the work of other administration staff and exercises sound judgement to support the effective daily operation of the Directorate's administration services.This position suits someone with advanced administrative, organisational and communication skills who enjoys working collaboratively while delivering high-quality administrative services.This is a 6 months fixed-term prospect.What You'll DoProvide high-level administrative support including correspondence, meeting and event administration, resource maintenance, database management and finance administrationCoordinate and maintain complex record-keeping systems, ensuring compliance with Institute policies, procedures and external quality assurance requirementsApply advanced proficiency in systems and software including Microsoft Office Suite, Outlook, SharePoint, CELCAT, STRATA,



Markbook and Moodle to support academic and operational functionsManage academic administration processes including assessment administration, placement management and day-to-day student records administrationSupport the administration of accreditation and renewal of accreditation processesPrioritise and independently manage multiple administrative tasks and projects while identifying and implementing process improvementsEnsure relevant, accurate and current program information is available on staff and student portalsProvide expert advice and high-quality support to prospective and current students on course information, enrolments and academic processesBuild and maintain effective relationships with internal and external stakeholdersProvide full secretarial support for the preparation of meeting papers and minutes and mentor, support and coordinate administrative tasks with other administration staffEssentialWhat You'll BringRelevant degree or demonstrated experience in complex administrative roles, preferably within a higher education settingAdvanced administrative and organisational skills, including the ability to manage competing priorities, solve complex problems and implement process improvementsProficient use of student management systems, learning management systems and the Microsoft Office SuiteDemonstrated experience supporting accreditation processes and knowledge of quality assurance frameworksExcellent written and verbal communication skills, with the ability to liaise effectively with a wide range of stakeholdersAbility to work independently under general direction, exercising initiative and sound judgementDemonstrated ability to mentor administrative staffCommitment to confidentiality, ethical practice and maintaining professional standardsDemonstrated commitment to Occupational Health and Safety, Anti-Discrimination, Equal Opportunity, Quality Assurance and Continuous Improvement principlesDesirableExperience working within a Higher Education environmentExperience coordinating or supervising administrative activitiesQualifications & Mandatory ChecksAppointment to this position is subject to meeting the qualification requirements (where applicable) and the successful completion of all mandatory employment checks.QualificationsTo be considered for this role, applicants must hold relevant qualifications and/or equivalent experience aligned to the requirements of the role,



as outlined in the Position Description.Mandatory ChecksAppointment to this position is subject to the successful completion of all mandatory employment checks.You Must Hold, Or Be Eligible To ObtainA valid Victorian Working with Children Check (Employee)A National Police CheckAny other role-specific employment, regulatory or safety checks required for the positionWhat Happens NextOur selection process may include:An interview (in person or via Microsoft Teams)Reference checksEmployment and qualification verificationWe aim to provide a respectful and timely recruitment experience for all applicants.Diversity and InclusionMelbourne Polytechnic is an equal opportunity and child-safe employer.
We value the knowledge, skills and perspectives of Aboriginal and Torres Strait Islander peoples and strongly encourage applications from First Nations candidates.
We also welcome applications from people with disability, people from culturally diverse backgrounds, women in underrepresented areas, and people of all genders, gender identities, sexual orientations and LGBTQIA+ communities.About the CandidateThis position suits someone with advanced administrative, organisational and communication skills who enjoys working collaboratively while delivering high-quality administrative services.
,Relevant degree or demonstrated experience in complex administrative roles, preferably within a higher education settingAdvanced administrative and organisational skills, including the ability to manage competing priorities, solve complex problems and implement process improvementsProficient use of student management systems, learning management systems and the Microsoft Office SuiteDemonstrated experience supporting accreditation processes and knowledge of quality assurance frameworksExcellent written and verbal communication skills, with the ability to liaise effectively with a wide range of stakeholdersAbility to work independently under general direction, exercising initiative and sound judgementDemonstrated ability to mentor administrative staffCommitment to confidentiality, ethical practice and maintaining professional standardsDemonstrated commitment to Occupational Health and Safety, Anti-Discrimination, Equal Opportunity, Quality Assurance and Continuous Improvement principlesDesirableExperience working within a Higher Education environmentExperience coordinating or supervising administrative activitiesTo be considered for this role, applicants must hold relevant qualifications and/or equivalent experience aligned to the requirements of the role, as outlined in the Position Description.
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📌 Course Administrator (Melbourne)
🏢 Everi Pty
📍 Melbourne