An exciting opportunity to join AIME, Asia Pacific's largest event for the Business Events sector, supporting exhibitors and buyers to have the best possible experience across the show.
Work on a well-known and established eventBe part of an engaged and energetic team with training & development providedWork from home flexibility plus the benefits & perks of our stunning St Kilda Rd office6-month contract position, with a view to becoming a full-time role following the event
We're looking for a passionate and enthusiastic Event Coordinator to join our vibrant team of sales and marketing professionals at Talk2 Media & Events, working on AIME.
The role plays a key part in the commercial success and customer satisfaction of the show, and the dynamic environment gives ample opportunity to build on your experience in the events industry.
The Company & Values
AIME is Australia and the Asia-Pacific's largest and most important trade event for the meetings and events industry.
Held annually in Melbourne in February, AIME is where industry decision makers connect, create and do business.
We bring together international and local buyers (meeting planners and event specialists) to access the best exhibitors (destinations, venues and event suppliers) from around the world.
For more details please visit: .
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We are part of Talk2 Media & Events (Talk2 ME), a boutique trade focused events company based in Melbourne.
We create and organise innovative, premium and stylish trade events bringing together business communities to share their passions and interests face-to-face in an exciting events environment.
We're committed to embracing the core values of passion, reliability, enjoyment, forward thinking and family which guide our leadership and behaviours within the organisation.
For more details please visit:




Other benefits & perks of working with AIME include:
Flexibility to work from homeCompany laptop and mobile phone contributionAdditional time in lieu for event weekends workedFree monthly breakfast and excellent end-of-trip facilitiesRegular networking events and team activitiesGreat team environment in a premium St Kilda Rd office
The Role
Reporting to the Operations Director, this role is central to the smooth running of the event and to the experience of our exhibitors and buyers.
This is a 6-month contract position, with a view to becoming a full-time role following the successful delivery of the event.
Responsibilities will include (but not be limited to) the following activities:
Acting as a key point of contact for exhibitors and buyers, fielding questions and providing timely, friendly supportCoordinating exhibitor and buyer logistics in the lead-up to and during the showManaging exhibitor and buyer communications, including updates, reminders and general enquiriesSupporting the delivery of the hosted buyer programmeReviewing and maintaining accurate exhibitor and buyer data across event and CRM platformsCollating data for reporting purposes as requiredAssisting with the preparation and upkeep of the Exhibitor Manual and other event resourcesCoordinating onsite logistics and support for exhibitors and buyers during the showProviding general administrative and operational support to the Event Director and wider events teamBuilding and maintaining strong working relationships with exhibitors, buyers and internal stakeholdersAssisting with post-show wrap-up, including data collation and feedback gathering
Skills & Experience
The role will ideally suit someone with experience in delivering events, who is numerate, logical and has strong process discipline.
We're looking for a confident, motivated and engaging event professional.
A true team player with a positive attitude, no task will be too small, and you will be willing to jump in and help out as needed across the team.
To be successful in the role, you will also have the following experience and attributes:
Minimum of three (3) years' experience in an event coordination role, with experience in B2B trade shows highly regardedPositive self-starter who works well both autonomously and as part of a team, with strong initiativeAbility to work calmly and efficiently under pressure and adaptable to different working environments and stylesHighly developed interpersonal, verbal and written communication skills with sound negotiating and conflict resolution skillsExcellent time management skills with the ability to prioritise effectively, meet deadlines and achieve required outcomesStrong customer service focus and a practical, solutions-oriented approachProfessional phone manner, proficient and well-spoken verbal communicationAttend events outside of normal business hours as requiredProficient use of MS Office products, in particular Word & Excel and MS Outlook, as well as CRM software programs
If you're an experienced event qualified with a genuine interest in exhibitor and buyer experience and you're excited about joining a fast-growing company, this could be your next role!
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📌 Event Co-Ordinator (Melbourne)
🏢 Talk2 Media & Events
📍 Melbourne