Service Scheduler & Administration Coordinator
Ben Moloneys Roller Doors
Wangara, Perth WA
Full-Time | Monday–Friday | Office Based
$35–$38 per hour + super, depending on experience
Start Date: 5 October ****
About the Role
Ben Moloneys Roller Doors is looking for an organised and proactive
Service Scheduler & Administration Coordinator
to join our team.
This is a key role within our business.
You will be responsible for coordinating our technicians' daily schedules while ensuring customers, suppliers, materials, equipment and paperwork are all organised to keep jobs running smoothly.
If you're the type of person who enjoys organising a busy day, thinking ahead and making sure everyone has what they need to get the job done, this could be a great fit.
Your day-to-day responsibilities will include:
Planning and coordinating technicians' daily job schedules
Booking and confirming jobs with customers
Liaising with customers regarding scheduling, appointments and general enquiries
Liaising with suppliers regarding parts, materials and orders
Organising technicians' collection of parts and materials from suppliers
Ensuring technicians have the required parts, materials and equipment for scheduled jobs
Organising equipment and machinery hire when required
Raising and processing customer invoices
Creating and managing purchase orders
Answering incoming calls and responding to emails
Keeping job and customer information accurate and up to date
Monitoring technician licences and documentation to ensure they remain current
Assisting the Director with day-to-day administration
General administration and other ad hoc duties as required
About You




We're looking for someone who is
organised, confident and able to think ahead
.
You'll be dealing with customers, suppliers and technicians throughout the day, so strong communication skills and the ability to manage changing priorities are important.
Ideally, you will have:
Previous administration, scheduling or service coordination experience
Strong organisational and time-management skills
Excellent attention to detail
Confidence communicating with customers, suppliers and tradespeople
The ability to prioritise and reorganise schedules when circumstances change
Experience with invoicing and purchase orders
Good computer and email skills
Works well as part of a small team and is comfortable learning established processes
A friendly, professional and reliable approach
Experience working within a
trade, construction, maintenance or service-based business
would be highly regarded.
Experience with
Tradify, Xero or similar job-management/accounting systems
would be an advantage, but isn't essential.
What We Offer
$35–$38 per hour + super
, depending on experience
Full-time, permanent position
Monday to Friday
Office-based role in Wangara
Reliable employment with an established local business




Varied role where no two days are exactly the same
Supportive, small-team environment
Opportunity to take ownership of the scheduling and administration function
Hours
This is a
full-time, 38-hour-per-week, office-based position
.
Start date: 5 October ****
Interested?
If you're an experienced administrator or scheduler who enjoys keeping a busy team organised and takes pride in making sure things run smoothly, we'd love to hear from you.
Please apply with your
resume and a brief cover letter
telling us about your relevant experience.
Pay: $***** – $***** per hour
Application Question(s):
Do you have experience scheduling technicians, tradespeople or field-based employees
Have you previously worked in a trade, construction, maintenance or service-based business?
Are you comfortable managing a busy schedule where jobs and priorities may change throughout the day?
This is a full-time, office-based position in Wangara, Monday to Friday.
Are you able to work from the office for all of your rostered hours?
What hourly rate are you seeking (excluding superannuation)?
If successful, would you be available to commence on or around 5 October ****?
Which of the following tasks do you have previous experience with?
Scheduling technicians/tradespeople
Customer service
Invoicing
Purchase orders
Liaising with suppliers
Ordering parts/materials
Equipment hire
Xero
Tradify or similar job-management software
Experience:
administration, scheduling or service coordination: 2 years (Required)
Work Authorisation:
Australia (Required)
Work Location: In person

📌 Service Scheduler & Administration Coordinator (Western Australia)
🏢 Ben Moloneys Roller Doors
📍 Western Australia