An exciting opportunity exists for an Office Manager at Sternberg Clinic in Bendigo, VIC.

Requirements

- Australian work rights and current police clearance (essential)

- Minimum 2 years’ experience in a medical/specialist/allied health practice or healthcare environment

- Previous team leader/manager experience, with strong organisation and prioritisation skills

- Proficiency with practice management software and standard office software (MedicalDirector and Reckon highly regarded)

- Excellent written and spoken English with warm, professional communication and high empathy

- Reliable, detail-focused, able to work autonomously and collaboratively in a small team

- Strong commitment to confidentiality/privacy and delivering high-quality admin support

Why Join Us

- Part-time role: 4 days per week with flexibility for full time

- Great hourly rate based on experience

- Training provided in a small, supportive team (3-person admin team)

- Immediate start available

- Onsite free parking and a lunch room with appliances

Responsibilities

- Overseeing day-to-day clinic administration, rostering cover, workload coordination, and staff support/training





- Managing patient bookings, cancellations, diaries, intake/registration and confidential records using practice software

- Coordinating Telehealth appointments and supporting patients with basic technical assistance when required

- Processing referrals and clinical documentation and liaising with patients, GPs and specialists for follow-up care

- Managing billing and claims (Medicare, DVA, WorkCover and private), plus payroll duties

- Maintaining clinic operations: supplies purchasing, document management/data entry, reporting incidents, and coordinating maintenance/IT/phones while ensuring privacy compliance

About Us

Sternberg Clinic is a private psychiatric clinic delivering specialist mental health care via Telehealth. With a small admin team supporting multiple psychiatrists, we pride ourselves on professionalism, empathy, and efficient systems that help our patients receive timely care.

How to Apply

We can’t wait to hear from you! Apply now via SEEK with your CV and cover letter outlining your suitability for the role.

📌 Office Manager Medical Clinic (Kennington)
🏢 Becsco
📍 Kennington