Full Time | Flexible Working Arrangements | Osborne Park

Are you highly organised, process-driven and enjoy keeping people accountable to deadlines?

We are a growing accounting practice seeking an Office Coordinator / Work Flow Scheduler to become the central link between our Principal, our offshore bookkeeping and accounting teams, and our valued clients.

This is a unique opportunity for someone who enjoys administration, workflow management and project coordination within a professional services environment. While accounting experience is advantageous, we are equally interested in candidates with strong organisational skills and a willingness to learn. Full training and mentoring will be provided by the Principal.

About the Role

You will be responsible for managing the flow of work throughout the practice, ensuring tasks are allocated, monitored and completed efficiently across our Australian and offshore teams.

Working closely with the Principal, you will help coordinate a team that includes bookkeeping and accounting professionals located in India and the Philippines, ensuring work is delivered accurately, on time and to a high standard.

Key Responsibilities

1. Manage workflow and job progress through HandiSoft and the firm's workflow management systems

2. Coordinate and schedule work across local and offshore team members

3. Conduct regular follow-ups to ensure deadlines and deliverables are met

4. Liaise with the Principal to receive instructions, priorities and updates

5.



Facilitate team meetings and prepare action items

6. Monitor outstanding jobs and proactively identify bottlenecks

7. Maintain workflow reports and tracking spreadsheets

8. Assist with basic bookkeeping and administrative tasks where required

9. Ensure clear communication between all stakeholders

About You

To be successful in this role, you will have:

1. Exceptional organisational and time management skills

2. Robust attention to detail

3. Confidence communicating with team members across different locations and time zones

4. Good spreadsheet and data management skills

5. The ability to prioritise multiple tasks and deadlines

6. A proactive, solutions-focused mindset

7. Experience in administration, practice management, bookkeeping or workflow coordination will be highly regarded

8. Exposure to accounting software or professional services environments is desirable but not essential

What's on Offer

1. Competitive market salary

2. Flexible working arrangements

3. Full-time permanent position

4. Supportive and collaborative team environment

5. Direct mentoring from the Practice Principal

6. Opportunity to develop bookkeeping, workflow management and practice operations skills

7. Long-term career growth within a growing accounting practice

If you're someone who thrives on creating order, keeping teams on track and ensuring work gets completed efficiently, we'd love to hear from you.

📌 Office Coordinator / Work Flow Scheduler (Perth)
🏢 Venture Accountants + Business Consultants
📍 Perth