As our Administration Assistant, you will play an important part in supporting the day-to-day operations of the business. This is a varied role that combines administration, customer service, and sales support, making it ideal for someone who enjoys staying busy and working as part of a supportive team.

Key responsibilities

- Answering incoming phone calls and assisting customers with general enquiries, orders, and product information
- Monitoring and distributing incoming emails
- Preparing customer quotations and maintaining quote records
- Processing sales orders, creating purchase orders where required, and generating invoices
- Assisting the sales team with pricing, product availability, and customer enquiries
- Managing appointments, meetings, and diary scheduling
- Maintaining and updating computerised price lists and filing systems
- Preparing outgoing mail and general office documentation
- Using office equipment and computer systems,



including Microsoft Office, databases, and internal software
- Data entry and stocktake

About you

- Organised, reliable, and detail-oriented
- Confident using computers and Microsoft Office programs
- Friendly and professional, with strong communication skills
- Able to manage multiple tasks and work well in a team environment
- Committed to providing excellent customer service
- Previous administration experience is preferred, but a positive attitude, willingness to learn, and strong organisational skills are just as important
- Reliable Monday to Friday hours
- A supportive and friendly team environment
- A varied role with plenty of day to day variety
- The opportunity to build your administration and customer service skills in a long-term position

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📌 Administration Assistant (Brisbane City)
🏢 Hoyland Medical
📍 Brisbane City