Get Staff Now is seeking a highly organised and proactive Administration & Executive Coordinator to support our CEO, leadership team and day-to-day business operations.

We're looking for someone who loves checklists, calendars and follow-ups, takes initiative and keeps multiple priorities moving without needing constant direction.

Administration & Executive Coordinator

Melbourne CBD | Full-Time

Get Staff Now is seeking a highly organised and proactive Administration & Executive Coordinator to support our CEO, leadership team and day-to-day business operations.

We're looking for someone who loves checklists, calendars and follow-ups, takes initiative and keeps multiple priorities moving without needing constant direction.

Key Responsibilities

- Executive and general administrative support.

- Coordinate flights, accommodation, Ubers, meetings and calendars.

- Receive calls and accurately log staffing/client requests.

- Prepare contracts, documents and coordinate Stat Decs.

- Coordinate workshops, expos, events, hampers and business materials.

- Manage social media content and assist with marketing campaigns.

- Create professional flyers, brochures and marketing collateral.





- Provide administrative support across FoundU and Monday.com

- Coordinate with external HR and payroll providers.

- Track outstanding actions, follow up deadlines and escalat ... required.

About You

You will be highly organised, detail-focused and comfortable working in a fast-paced environment. You'll take ownership, follow things through to completion and be confident reminding team members and senior management when something needs action.

Essential:

- Strong administration/coordination experience.

- Graphic design skills.

- Social media marketing experience.

- Excellent written and verbal communication.

- Strong organisational and time-management skills.

- Ability to manage multiple priorities independently.

Experience in recruitment/labour hire, FoundU, payroll or HR administration will be highly regarded.

Why Join Us?

You'll work closely with our CEO and leadership team in a wide-ranging role with genuine responsibility and the opportunity to grow with an expanding national workforce business.

Get Staff Now — Australia's Most Trusted Workforce Partner.

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📌 Admin & Executive Coordinator (Melbourne)
🏢 Get Staff Now
📍 Melbourne