Executive Support Officer – Own the Pulse of Our Organisation

Are you someone who doesn’t just support operations—but takes full ownership of making them exceptional? Do you naturally step into the role of trusted partner to senior leaders, anticipating needs, driving outcomes, and making things happen?

We’re looking for a proactive and polished Executive Support Officer who will take charge of this pivotal role. You’ll work side by side with our Managing Director and collaborate closely with our HR Director, becoming the central force behind the smooth, effective running of our organisation.

This is more than a support role—it’s an opportunity to step in, take the reins, and make a lasting impact. You’ll be empowered to shape how things are done, bring your own approach to organisation and communication, and create systems that elevate both people and performance.

Key Duties and Responsibilities

As our Executive Support Officer, you won’t just follow processes—you’ll own them. You’ll bring structure, clarity, and momentum to the business, driving improvements and ensuring everything runs with precision and purpose.

This role is perfect for someone who thrives on accountability, embraces autonomy, and takes pride in being the person others rely on to make success possible

Executive Support

- Manage the Managing Director’s complex calendar
- Coordinate Senior Management Meetings and Regional Leadership Meetings
- Draft polished correspondence, announcements, and presentations
- Prepare agendas, minutes, and follow‑up actions
- Handle sensitive information confidentially

Business Support & Office Operations

- Oversee all administrative and reception functions
- Coordinate events, meetings, conferences, and training
- Manage expenses, purchase orders, and invoicing
- Build strong internal relationships and support a positive team culture
- Maintain workplace standards, meeting rooms, and 5S requirements




- Act as back‑up for payroll and other admin duties
- Be the face of the business—welcome visitors, manage calls, and handle daily mail

Travel Management

- Arrange domestic and international travel for the business
- Create detailed itineraries and support last‑minute changes
- Liaise with travel suppliers to ensure value, quality, and efficiency

Key Experience & Skills

- Qualifications in business administration
- Minimum 5 years’ experience in executive or business support
- Experience with travel bookings, expenses, and document formatting

Personal Qualities

- Highly organised and proactive
- Ability to juggle multiple tasks calmly and professionally
- Solid interpersonal skills and relationship‑building capability
- Reliable, discreet, and self‑motivated
- Energetic, team‑oriented, and adaptable
- Logical thinker with strong attention to detail and follow‑through

Why SAFRAN?

At SAFRAN, you’re joining a global organisation known for excellence, innovation, and impact. You’ll work with a talented, supportive team—and your contribution will be noticed, valued, and appreciated.

We offer:

5 weeks of annual leave

Access to health and wellbeing programs (post‑probation)

Holistic Employee Assistance Program (EAP)

Free onsite parking at our Bankstown Airport location

Ongoing training, career development, and genuine progression opportunities

A collaborative workplace

SAFRAN is proud to be an equal opportunity employer. We value the skills, experience, and personal qualities of all our people and select candidates based on merit. We do not discriminate on the basis of age, gender, gender identity, sexual orientation, race, ethnicity, nationality, religion, disability, or any other characteristic protected by law. Candidates must currently have the legal right to work in Australia to be eligible to apply for this position. Please note all final applicants for this position will be asked to complete a national police check.

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📌 Executive Support Officer (City of Sydney)
🏢 Safran
📍 City of Sydney