Luxury Skincare & Aesthetic Medicine | Melbourne CBD

An exciting opportunity is available to work directly with the founder of a growing, doctor-led cosmetics and aesthetic medicine group.

This is not a conventional receptionist or purely administrative position. We are looking for an intelligent, highly organised and resourceful person who wants to help build a distinctive Australian luxury skincare brand while supporting projects across cosmetic medicine, professional education and events.

You will become the founder’s trusted operational partner—helping transform ideas into well-organised, completed projects.

KEY RESPONSIBILITIES

- Supporting the founder with priorities, correspondence, scheduling and follow-up
- Coordinating cosmetic product development, packaging, manufacturers and suppliers
- Monitoring orders, inventory, deliveries and project timelines
- Supporting e-commerce operations and customer communication
- Coordinating product launches, professional trainings, awards and special events
- Preparing presentations, documents, spreadsheets and project plans
- Liaising professionally with doctors, clinics, suppliers and business partners
- Assisting with marketing coordination, social media content and brand presentation
- Creating practical systems so that projects remain organised and nothing is overlooked
- Researching opportunities and independently resolving day-to-day operational issues

ABOUT YOU

You are proactive, polished and exceptionally reliable.



You do not wait to be reminded—you anticipate, follow through and take pride in completing work to a high standard.

You will ideally have:

- At least three years’ experience in executive assistance, operations, project coordination, beauty, skincare, medical aesthetics or a premium consumer brand
- Excellent written and spoken English
- Strong organisational skills and meticulous attention to detail
- Confidence communicating with senior professionals and international suppliers
- Experience with Microsoft Office or Google Workspace; Shopify and Canva experience would be advantageous
- Good commercial judgment and the ability to manage several priorities
- Discretion, maturity and respect for confidential information
- Genuine interest in skincare, aesthetics, luxury branding and business development
- A long-term mindset and enthusiasm for growing with the organisation

WHAT WE OFFER

- Direct involvement in developing an emerging Australian luxury skincare brand
- Varied and meaningful work across cosmetics, medicine, education and events
- Considerable responsibility, autonomy and opportunity for qualified growth
- A creative, entrepreneurial environment where strong ideas are valued
- Melbourne CBD location with some flexibility after the initial training period
- Initially three days per week, with the possibility of increasing as the business grows
- Approximately $40–$48 per hour plus superannuation, depending on experience

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