Regional Development Australia Moreton Bay and Sunshine Coast Inc. – Maroochydore QLD

24 hours per calendar week (days/times adaptable, by agreement with the CEO)

Reports to

CEO

Summary of Key Purpose

The Executive Coordinator (EC) provides high-level executive, administrative and operational support to the CEO, Chair and, as required, the RDAMBSC Board — enabling effective governance, stakeholder engagement and day-to-day operations across the organisation.

Key Accountabilities

Executive support and stakeholder coordination

Board and governance support

Meeting and event coordination

Reporting and compliance coordination

Administration, records and office operations

Key Duties and Responsibilities

1. Executive Support and Stakeholder Coordination

Manage the CEO’s and Chair’s diaries, appointments and scheduling.

Act as a key point of contact for internal and external enquiries on behalf of the CEO and Chair.

Prepare, collate and quality-check briefings, correspondence, presentations and other documentation.

Track actions, deadlines and commitments arising from meetings and stakeholder engagement, ensuring timely follow-through.

Maintain contact lists and support coordination across the RDA network and other stakeholders.

Arrange travel, itineraries and event logistics for the CEO and Chair as required.

Monitor priority issues, emerging matters and correspondence requiring attention.

Maintain confidentiality and discretion in handling sensitive information.

2. Board and Governance Support

Coordinate preparation of Board and committee meetings, including agendas, papers, minutes, action registers and document distribution.

Support implementation of decisions and actions determined by the CEO, Chair or Board.

3. Meeting and Event Coordination

Coordinate internal and external meetings, workshops and events (venues, catering, technology,



attendee communication and logistics).

Prepare meeting packs, presentations and speaking notes, and track post-meeting actions.

4. Reporting and Compliance Coordination

Maintain calendars for key reporting, governance and operational deadlines.

Collate financial, operational and governance documentation for review and submission.

Support preparation, formatting and lodgement of reports, Board papers and compliance records.

Assist the CEO in monitoring obligations under the RDA Funding Agreement and other organisational requirements.

Support continuous improvement of office systems, policies and procedures.

Assist with recruitment, onboarding and personnel administration as required.

5. Administration, Records and Office Operations

Provide administrative support: document preparation, formatting, filing, registers.

Coordinate invoices, procurement, supplies and service providers.

Maintain organisational templates, systems and registers for consistent record keeping.

Maintain accurate, secure records across governance, financial administration, WHS, HR and risk management to support compliance, audit readiness and organisational continuity.

Women, First Nations Australians, people from diverse cultural backgrounds, and people with disability are encouraged to apply.

Salary: $83,000–$100,000 FTE, pro rata for 24 hours/week (0.6 FTE) = $50,000–$60,000 actual, plus 12% superannuation, depending on experience.
Hours: 24 hours/week (part-time) – actual days and times can be flexible with agreement with the CEO.

Location: The RDAMBSC office is located in The Hive Business Space, Kon Tiki Building (Tower 2), 55 Plaza Parade, Maroochydore, QLD 4558.

The position description can be found at https://rdambsc.org.au/applications-for-executive-coordinator-at-regional-development-australia-moreton-bay-and-sunshine-coast-are-now-open/

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📌 Executive Coordinator (Maroochydore)
🏢 Regional Development Australia Moreton Bay and Sunshine Coast
📍 Maroochydore