A boutique property development and finance group is seeking a sharp, highly organised Personal Assistant to act as the CEO's right hand across two connected businesses. This is a hands‑on part‑time role for someone who thinks ahead, prioritises independently, and executes without hand‑holding. You'll be trusted with confidential, time‑sensitive matters and given direct access to decision‑making — so reliability, discretion and judgement are everything. It is a non‑advisory support role; any client questions on finance or lending are passed to the appropriate licensed team members.
Key responsibilities
Acting as the CEO's right hand across two businesses — property development and finance
Complex diary, schedule and inbox management — triaging and drafting high‑quality correspondence
Liaising with lawyers, accountants, brokers, builders and other key stakeholders
Managing property and project‑related administration, and preparing client documents and materials
Coordinating client appointments, mentoring sessions and site visits; setting appointments and following up leads by phone
Maintaining accurate client records in the CRM and collecting client documentation (administrative support only)
Handling confidential and time‑sensitive matters with complete discretion
Personal logistics, ad hoc problem‑solving, and anticipating what's needed before being asked
About you
Minimum 2 years' PA / EA experience, ideally supporting a Director or senior executive
Proven ability to manage competing priorities in a fast‑paced environment
Exceptional written and verbal communication
Meticulous attention to detail — accuracy is essential in this role
An excellent telephone manner and confidence making client and outbound calls
Discretion and professionalism in handling confidential information
Available to work part‑time in person — St Kilda Road, Melbourne, with occasional home office
Someone who anticipates needs before being asked
Commercially aware and understands business priorities
Direct access to the CEO and to decision‑making
Exposure to property, finance, legal and business matters
A genuinely diverse part‑time role across two growing businesses
Real scope for the role to expand for the right person
A flexible structure, working closely with a CEO who values efficiency and results
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📌 Personal Assistant to the CEO (Melbourne)
🏢 @
📍 Melbourne
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