About the role

The Project Coordinator plays a critical support role in ensuring projects are delivered efficiently, accurately, and in alignment with project milestones and practice standards. This role acts as the frontline of project delivery — supporting project teams through program coordination, documentation management, consultant liaison, reporting, meeting administration, contract administration, and project governance. The ideal candidate is highly organised, commercially aware, process-driven, and comfortable operating within a fast-paced design-led environment.

Key responsibilities

- Coordinate project workflows across all design and delivery stages

- Assist in maintaining project programs, timelines, and milestone tracking

- Monitor action items, deliverables, and project deadlines

- Support project resourcing coordination in collaboration with Principal, Project Management and leadership

- Prepare and maintain project schedules and status reports

- Monitor and report on activity that meet social commitments embedded in project related consultancy agreements

- Liaise with internal teams, consultants, clients, and external stakeholders to gather data for reporting





- Monitor project progress against scope, program, and key deliverables

- Maintain project filing systems and digital document control protocols

- Assist with the issue and transmittal of drawings, reports, submissions, and correspondence

- Manage social impact contractual commitments

About you

- 3+ years' experience in project coordination, architectural administration, contract administration, or design practice operations

- Experience within architecture, design, construction, or related skilled services

- Strong understanding of project delivery stages in Australian architectural practice

- Excellent written and verbal communication skills

- Exceptional organisational and multitasking capability

- Strong attention to detail and process accuracy

- Advanced Microsoft Office Suite skills

- Experience with project management/document control platforms

- Tertiary qualification in Business Administration, Project Management, Administration or other relevant qualification, desirable

- General familiarity with construction documentation and workflows, desirable

📌 Project Coordinator (Sydney)
🏢 candalepas associates
📍 Sydney