AC Media Productions (ACM) is one of Australia’s fastest‑growing luxury real estate marketing companies. We produce high‑end video and photography campaigns for some of the most prestigious properties in Victoria and are now expanding.

The Role

We’re hiring an Executive Assistant – a newly created role designed to support the next phase of growth. This is not a traditional admin role; it is a high‑trust, high‑ownership position for someone who wants real responsibility, proximity to leadership, and the chance to grow alongside a rapid‑scaling founder‑led business.

Help protect the CEO’s time and protect his focus. You’ll operate as an extension of the CEO – managing information flow, priorities, logistics, and systems so the business can scale without bottlenecks.

What You’ll Do
Own the CEO’s inboxes (email, Instagram, LinkedIn, inbound)
Draft and send replies on behalf of the CEO
Filter noise vs priority and close loops without being chased
Own and design the CEO’s calendar (priorities, batching, energy)
Enforce a “no agenda, no meeting” standard
Manage travel, itineraries, and logistics with zero surprises




Run a clean communication rhythm (daily syncs, weekly audits)
Identify inefficiencies and improve systems and workflows

You'll Thrive Here If You
Love ownership, not instruction
Think two steps ahead
Stay calm under pressure
Catch details others miss
Are discreet, loyal, and emotionally intelligent
Want to upskill fast and become exceptional at what you do

What You’ll Need
3+ years supporting founders, executives, or senior leaders
Experience in fast‑paced settings (agency/startup preferred)
Exceptional written English
Robust digital skills (Google Workspace, Slack, Notion, etc.)
Excellent judgment, initiative, and discretion

What We Offer
Remuneration information available upon request
Autonomy, trust, and real responsibility
Flexible working arrangements
Direct impact on a rapidly scaling business
Long‑term partnership with a driven CEO

How to Apply

Send:
Your resume
A 1‑minute video explaining:
• Why this role fits you
• How you think about protecting a CEO’s time
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📌 Executive Assistant Melbourne
🏢 AC Media Productions
📍 Melbourne