As an HR Operations & Systems Specialist, you will be responsible for maintaining and updating employee data within Workday, ensuring accuracy, compliance, and efficiency across all HR processes.
This role is ideal for someone who is detail-oriented, tech-savvy, and confident working with HR systems, Excel, and AI tools in a high-volume global workplace.
The role involves strong exposure to HR operations including leave administration, employee lifecycle management, and severance-related processes.
About the Role
As an HR Operations & Systems Specialist, you will be responsible for maintaining and updating employee data within Workday, ensuring accuracy, compliance, and efficiency across all HR processes.
This role is ideal for someone who is detail-oriented, tech-savvy, and confident working with HR systems, Excel, and AI tools in a high-volume global environment.
The role involves strong exposure to HR operations including leave administration, employee lifecycle management, and severance-related processes.
Key Responsibilities
Maintain, update, and approve employee data within Workday HR system
Process new hire transactions once candidates are in "Ready to Hire" status
Support employee lifecycle processes including:Employee movements and status changes
Payroll and benefits updates
Leave and absence management (HR operations focus)
Performance and compensation updates
Support HR operations tasks including leave administration and severance-related processes where required
Ensure integrity of employee records and compliance with legal and regulatory requirements
Maintain supervisory organisations, job positions, and organisational structures in Workday
Review integration exception/kick-out reports and resolve discrepancies across systems




Support HR data audits and continuous improvement initiatives
Participate in ad hoc HR projects as required
About You
Bachelor's degree (HR, Business, or related field preferred)
Experience with Workday or other HRIS systems is highly desirable
Strong Microsoft Excel skills (intermediate level minimum)
Tech savvy with the ability to work confidently with digital tools and AI-based systems
Experience or exposure to HR operations (especially leave administration or severance calculations) highly regarded
High attention to detail and accuracy
Strong communication and interpersonal skills
Ability to work in a fast-paced, changing environment
Quick learner with strong problem-solving ability
Team-oriented with a collaborative mindset
Fluent in Mandarin and English (essential)
Full working rights in Australia (PR, Partner, Post Graduate & Australian Citizen)
Benefits & Conditions
12-month full time contract via HOBAN Recruitment
Hybrid working model (50% Work from Home / 50% Office)
Monday to Friday, full-time hours
Opportunity to work with a global US pharmaceutical organisation
Exposure to advanced HR systems - Workday
Hands-on experience across HR operations, data, and systems
At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.
We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability.
If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at ****** or visit hoban.com.au/adjustments for additional contact details.
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📌 Hindi Speaking Customer Service Representative (Melbourne)
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📍 Melbourne