Location: Portland
Employment Type: Full-time / Part-time (options available for the right candidate)
Start Date: Immediate Start
Remuneration dependant on experience and age.
$28 to $36 per hour plus Super
We are a busy and growing conveyancing firm seeking a friendly, organised and motivated Administration Assistant / Receptionist to join our team within our Portland Office.
This is an excellent opportunity for someone who enjoys working with people, has strong attention to detail and takes pride in providing exceptional client service.
Previous experience in conveyancing, legal administration or a professional office setting will be highly regarded, but we are also open to candidates who demonstrate the right attitude and willingness to learn.
About the Role
As the first point of contact for our clients, you will play an important role in ensuring the smooth day-to-day operation of our office.
Greeting clients and visitors in a warm and professional manner
Answering and directing incoming telephone calls and emails
Managing general enquiries and taking messages
Providing administrative support to our conveyancers
Opening, closing and maintaining client files
Preparing and formatting correspondence and documents
Data entry and maintaining accurate client records
Scanning, photocopying,



filing and document management
Managing incoming and outgoing mail
Assisting with appointments, settlements and general office coordination
Liaising with clients, solicitors, real estate agents, banks and other relevant parties
Providing general administrative support as required
About You
Friendly, professional and confident when dealing with clients
Highly organised with excellent attention to detail
Reliable, punctual and able to manage competing priorities
A strong communicator with excellent written and verbal English
Comfortable using Microsoft Office and learning new software systems
Able to work independently while also being a supportive team member
Discreet and professional when handling confidential client information
Proactive, positive and willing to learn
Resilient, driven and energised by working in a high-pressure industry
What We Offer
A friendly and supportive team environment
Training and ongoing support
An opportunity to develop your skills within the property and conveyancing industry
A professional and positive workplace
Varied responsibilities and the opportunity to take on additional responsibilities as your experience grows
Flexible work/life balance
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📌 Administration Assistant / Receptionist (Portland)
🏢 South West Conveyancing
📍 Portland