Retreat Operations Coordinator - Facilities
Empowering Women, Transforming the World.
SOMA by Lorna Jane is a 22-acre private sanctuary in the Byron Bay hinterland, where nature and Lorna Jane's Active Living philosophy come together to create something truly restorative.
We host intimate, immersive retreats, venue-hire events and a boutique day spa for women ready to go deeper — and we're looking for a Retreat Operations Coordinator to hold the operational backbone that makes it all run.
The Role
This permanent part time role owns Facilities & Stock Management as its primary focus — keeping the property, grounds and supplies running exactly as they should, so every guest touchpoint feels effortless.
You'll work alongside a second Coordinator who owns Events & Project Management, with both of you cross-trained to flex and cover one another when needed.
Day to day, you'll:
Walk through and maintain the presentation and readiness of all facilities and grounds, logging and escalating maintenance as it arises
Manage stocktake, ordering, receipting and the linen cycle across all operational and retreat supplies
Track supply invoices and uphold Facilities & Stock SOPs
Ready all spaces ahead of each retreat and booking
Welcome and host guests across touchpoints, including after-hours response when holding the MOD phone
Set up, present and reset retreat spaces — dome, fire pit, residence,



outdoor and communal areas — to each facilitator's requirements
Coordinate physical logistics of delivery: equipment, props, consumables, furniture, cleaners and housekeeping
Support facilitators by translating briefings into transparent operational plans, and step in on venue-hire bookings when needed
Who We're After
You're organised, detail-driven and take real pride in a well-run space — the kind of person who notices what's out of place before anyone else does.
You're guest-oriented and calm under pressure, comfortable managing competing priorities and real-time changes without losing presence with the people in front of you.
You work team-first, flexing easily into guest hosting or event support when the roster calls for it.
You'll thrive in this role if you're hands‐on, solutions‐focused and excited to be part of something a little different — a workplace built on the same Active Living philosophy that's shaped Lorna Jane for over 37 years.
Desirable (not essential)
Facilities, stock or property‐coordination experience
Events, hospitality or premium guest‐experience background
Current First Aid and CPR
Why SOMA
You'll be working somewhere genuinely beautiful — think fig trees, fire pits and rolling hinterland — with a team who believe in each other and show up for one another.
It's meaningful, hands‐on work in a setting that makes "quietly capable" easy to love.
#J-*****-Ljbffr

📌 Retreat Operations Coordinator - Facilities (Byron Bay)
🏢 Lorna Jane
📍 Byron Bay