Conexus Financial is a founder-led publisher and conference producer at the heart of Australia's institutional investment community.
We work with the most senior leaders in the country's super funds, asset managers, and investment consultants.Our publications and our events- including the international Fiduciary Investors Symposia held at Harvard, Stanford, Oxford, and Singapore -set the standard for how the sector thinks about long-term capital.
We are looking for an Executive Assistant to join our small executive support team, working alongside our Senior EA to support our acting co-CEOs during our founder's long service leave, and all three on his return.
Together, this two-person team keeps the engine room of the firm running - covering executive diaries, day-to-day coordination, and the office itself.
This role is a genuine core-EA seat: hands-on, varied, and central to how the firm operates day to day.
You'll work closely with the Senior EA, splitting and sharing responsibilities across the three executives, and you'll also be a visible, welcoming presence in the office more broadly.
It demands pace, energy, and good judgement- the kind that comes from genuinely enjoying EA work and wanting to build a career in it, not just seeing it as a job to get through.
Key Responsibilities
The overarching aim of the role is to take ownership of the administrative, coordination, and operational support functions for senior executives.
Responsibilities include, but are not limited to:
Executive & Time Management
Day-to-day diary and calendar management for the co-CEOs and founder, working in tandem with the Senior EA to keep schedules accurate, realistic, and conflict-free
Proactively anticipating scheduling conflicts and prioritisation challenges across global time zones
Preparing executives for meetings through agenda management, briefing notes, and follow-ups
Being physically present and embedded with the executives day-to-day - close enough to hear the conversation, anticipate the next move, and act without being asked
Stakeholder & Relationship Management
Drafting and managing routine correspondence on behalf of the executives
Helping coordinate communications with external stakeholders, including investment leaders and trustees who engage with our publications and events
Building trusted working relationships across the business and with external partners
Coordination & Administration
Comprehensive administrative support, including heavy calendar management, meeting coordination, and complex international travel planning (with support from the senior EA)
Liaising with a wide range of internal teams and external parties to ensure seamless execution of commitments
Processing expenses, invoices, and cost tracking in line with internal processes
Office & Front of House
Acting as a welcoming first point of contact for visitors, calls, and general enquiries
Supporting general office management - supplies, facilities, meeting room setup,



and day-to-day upkeep of our Sydney CBD office
Helping maintain a well-run, professional, and welcoming office environment for staff and guests
AI-Enabled Ways of Working
Working within Conexus's AI-enabled environment and using AI tools as part of daily workflow
Identifying opportunities to use AI to lift quality and free executive time for higher-value work
Building personal AI capability over time as the toolset evolves - we don't require existing expertise, we require the willingness to develop it
About You
2-4 years experience in an Executive Assistant, Team Assistant, or senior administrative role, ideally supporting more than one person
Strong calendar and diary management skills - comfortable juggling multiple schedules and re-prioritising as things shift
Energy, pace, and a proactive, go-getter attitude - you anticipate, you move before you're asked, and you take pride in being the person who makes things happen
Experience working in a founder-led or fast paced environment
Happy working as part of a two-person support team, sharing responsibilities and communicating well with a senior EA colleague
Genuine intellectual curiosity and engagement with the work itself - a positive if you have interest in world, business, finance, and investing, and an appetite to learn about the institutional investment world we operate in
Strong critical thinking and planning skills, with the ability to think several steps ahead and structure work proactively rather than reactively
Comfort with AI tools and a willingness to deepen that capability in seat - existing AI expertise is welcome but not required
Exceptional organisational skills with the ability to manage complexity, ambiguity, and competing priorities
Strong written and verbal communication skills, with confidence engaging senior stakeholders - our audience is CEOs, CIOs, and trustees of major investment firms, and you will be representing Conexus in those conversations regularly
High levels of discretion, judgement, and professionalism
A proactive, solutions-oriented mindset with a genuine interest in improving how things are done
Willingness and capacity to take feedback well, work hard, and stay in the room when things get pressured
Cultural fit - we place real weight on this, because a happy and healthy working environment depends on it.
We are a small, creative team and the EA role sits at the centre of how it functions - we are looking for someone we'd genuinely enjoy spending time with
Exposure to financial services, funds management,



or media is welcomed but not required - we care more about intellectual engagement with the subject than prior sector experience
Proficiency in core EA skills is assumed, as is comfort operating in a high-trust, high-expectation setting.
Australian permanent residency or citizenship is required for this position.
Who This Role Is Not For
Prefers narrowly defined tasks with limited responsibility or autonomy
Is uncomfortable managing ambiguity, competing priorities, or changing schedules
Sees executive assistance as purely reactive or administrative, rather than proactive and strategic
Is hesitant to communicate confidently with senior leaders, external and internal stakeholders
Struggles with discretion, judgement, or operating in a high-trust environment
Lacks genuine curiosity about the world, business, or the work itself - the role demands intellectual engagement, not just competence
Needs predictable hours or limited out-of-hours responsiveness
Someone looking for a remote or hybrid role - this position is full-time and office-based in our Sydney CBD office
Why Join Us
Conexus Financial is purpose-led, creative, and small enough that every person makes a visible difference.
We sit at the intersection of financial services, media, and events - and we operate at a top-tier standard because our audience expects nothing less.
We're a 25-person founder-led firm with no management buffer, which means autonomy from day one and the chance to be in the room for decisions that shape the business.
The pace is fast, the standards are high, and the work is genuinely interesting.
This role is based full-time in our brand-new, beautifully designed offices in Sydney's CBD and offers the opportunity to be deeply embedded in the engine room of a creative, intellectually engaged firm that punches above its weight.
This is a strong seat for someone building a long-term career in executive support - you'll learn from an experienced Senior EA, get exposure to a fast-paced founder-led environment, and grow your skills across diary management, stakeholder coordination, and office operations.
What Success Looks Like
Senior leaders are enabled to focus on strategy, relationships, and decision-making
Schedules, communications, and logistics run smoothly and proactively
Stakeholders experience clear, professional, and responsive engagement
Administrative and office processes continuously improve over time; AI and automation are used where they add value
The EA is genuinely embedded with the executives, anticipates their needs, and becomes a trusted thought partner over time
If you are a driven, highly engaged Executive Assistant who takes pride in being a force multiplier for senior leadership, and the work we do interests you on its own merits, we would love to hear from you.
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📌 Executive Assistant (New South Wales)
🏢 Conexus Financial
📍 New South Wales