Urbis is more than just a consultancy.
We are a multidisciplinary urban consultancy, inspiring and creating solutions for our ever-changing world.
We empower our brightest minds with opportunities to push boundaries, collaborate and deliver exceptional, creative solutions for our clients and each other.
If you're looking to make transformational impact in our cities and communities, we're keen to meet you.
We pride ourselves on empowering our employees and supporting them to be the best they can be.
Here you will make a tangible difference and create positive impact, while gaining enviable industry experience and broad exposure to the most exciting work.
The opportunity & how you will make an impact.
In this role, you'll support the People & Culture team, working closely with the P&C; Business Partners to deliver high-quality people processes and solutions across the business.
You'll play a key role in providing accurate, qualified and timely administrative support across the employee lifecycle, acting as the first point of contact for P&C; system and process enquiries.
This is a great opportunity for someone looking to build a strong foundation in People & Culture, develop their administration and service delivery skills, and grow their capability in a supportive team environment that values learning and continuous improvement.
As a People & Culture Administrator, every day is different!
You'll make an impact by:
Providing high-quality administrative support across the full People & Culture lifecycle, responding to general employee enquiries and escalating matters as needed
Managing People & Culture administration including employment documentation, records, reporting and system updates to ensure accuracy and compliance




Supporting recruitment activities by coordinating administration in the recruitment system and assisting with interview scheduling and stakeholder liaison
Coordinating onboarding and induction processes, including new starter documentation, training schedules and mandatory learning requirements
Assisting with payroll-related processes, including reimbursements, invoices, bonuses and employee changes, in line with policies and approval frameworks
Tracking and coordinating key employee milestones such as probation reviews, contract end dates, leave arrangements and service anniversaries
Maintaining People & Culture templates, policies and procedures, ensuring documentation remains current and accessible
About you.
We look for talented people who are purpose-driven and thrive in high-performing, inclusive and collaborative environments.
You'll work across teams to bring out the best in others whilst bringing new thinking and energy.
We know everyone is different and bring different strengths and passions with them.
In addition to yours, we're keen to connect with you if you bring the following experiences and attributes:
Holds a tertiary qualifications in in Human Resources or related field is advantageous but not essential
Proven administrative work experience in a Human Recourses / People & Culture role is desirable
Excellent administrative, time management and organisational skills




Intermediate to advanced level of experience using the Microsoft Office suite of products (particularly SharePoint, Outlook, Word, Excel and PowerPoint);
Strong attention to detail with high professional standards
Acollaborative mindset, to bring out the best in yourself and others while bringing new thinking to Urbis and our clients
Passionfor purpose-led work, and driving a positive legacy for our communities, clients and yourself
Authenticityto foster respect, trust and advocacy in all your work interactions
Confidence and decisivenessto drive high performance for yourself, others and our clients
Innovation and creativitywhen solving complex problems
A digitallycurious mindset, that is keen to explore how technology can contribute to our experience and efficiency
Why Urbis?
We are passionate aboutpurpose with impact.
You'll join an organisation united by a shared goal: shaping cities and communities for a better future.
Your work will help create a positive legacy through innovative and meaningful contributions.
You're encouraged to bring your ideas, be bold and contribute to an environment built on connection, flexibility and authenticity.
Weinvest in your growth, with inspirational leadership experiences, structured development pathways and the freedom to lead your own way.
We empower you to shape your career and your impact.
We believe inflexible benefits, performance-driven rewards and experiencesthat support you both professionally and personally - because what matters to you, matters to us.
Sound interesting?
If we sound like a great fit for you, and you are ready to make an impact, we'd love to hear from you.
#J-*****-Ljbffr

📌 People & Culture Administrator (Melbourne)
🏢 Urbis
📍 Melbourne