Cert III In Business Administration – Preferred but not essential
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Experience
A minimum of 3 years of experience in an administrative role, ideally in a construction environment
Previous administration experience, including use of office equipment, such as; scanners, photocopiers and printers etc.
Solid technical writing and communication skills
Strong data management, analytical, interpersonal and organisational skills
Sound negotiation and problem-solving skills
Strong Initiative and proactive nature
Exceptional written and verbal communication skills
Well-developed time management skills
High attention to detail
Exceptional knowledge and ability in the use of the Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint
Core Accountabilities and Responsibilities
Provide clerical and administrative assistance to the relevant Commercial team including flow of correspondence into and out of the office
Maintaining various registers and spreadsheets,
including creating and maintaining e-filing and hard filing systems
Assist in preparing, formatting and collating reports and presentations
Manage meeting room bookings, room set up, attendance, catering, equipment
Reconciling and processing invoices
Communicating with subcontractors and suppliers regarding correspondence and outstanding items
Assisting in the month-end process
Coordinate site meetings, calendars, events, site tours/visits, documenting meeting minutes and other duties related to project management
Meet/greet and provide assistance to clients and visitors in a professional manner, including telephone and email enquiries
Provide an efficient and skilled administrative service to enable the smooth running of the project
The above listed authorities & responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.
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