Arabanoo Before and After School Care – Balgowlah Heights NSW
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About Us
Arabanoo is one of the largest Outside School Hours Care services in the area — 35 staff, 175 children a day, and a genuine community feel behind the scale. We've just completed a role restructure, and staff retention has never been stronger. As part of that growth, we've created a brand-new position: a fully admin-focused role for someone who wants to own the back of house of a busy, high-performing OSHC service without ever needing to be on the floor.
About the Role
Pay:
$***** per hour
Hours:
25 hours per week, with flexibility on how they're worked
Start:
Immediate
What You'll Be Doing
Enrolments & Families
Managing new enrolments and waitlists
Running family tours
Routine parent communication
CCS administration
Family and child records
Office Systems
Phones and shared inbox workflows
SharePoint administration
Filing systems and administrative procedures
Routine document processing and record maintenance
Extra-Curricular Activities
Booking activities, creating forms, and sending booking details to parents
Following up with parents on extra-curricular lesson notifications
Day-to-day changes to the extra-curricular list
Collecting WWCC, insurance, waivers, and risk assessments from providers, and issuing our phone policy
Liaising with the Operations Manager on provider pricing
Newsletters
Weekly school newsletter
Fortnightly Arabanoo newsletter
Website Maintenance
Vacation Care booking form
Policies and procedures
Enrolment links
Staff profiles
Date changes
Extra-curricular forms
Finance Administration
Invoicing,



statements, and parent accounts
Payment follow-up and CCS reconciliation
Fortnightly financial reports
Higher-level financial administration, liaising with the Operations Manager and bookkeeper
Medication & Records (via OWNA)
Updating children's and staff medical action plans
Ensuring medication records are current
Maintaining records within OWNA
OWNA & Family Communication
Managing daily briefings drawn from emails and calls
Booking systems and administrative preparation for Term Time and Vacation Care
Linking Vacation Care waivers
About You
Strong administrative background, ideally within childcare, education, or another regulated/customer-facing sector
Comfortable managing multiple systems day-to-day (SharePoint, Xero, OWNA or similar platforms)
Confident communicator, both with families and internal teams
Highly organised, with an eye for detail across finance, compliance, and family-facing admin
Able to work independently and prioritise a varied, fast-moving workload
A genuinely stable, well resourced not-for-profit service with strong staff retention
A newly created role, shaped around the business
Flexible hours across a 25-hour week
Immediate start
Be part of one of the larger, more established OSHC services in the area
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Arabanoo Before & After School Care is a Not-for-Profit organisation. A Working With Children Check is required for this role.
Join a thriving not for profit OSHC fresh on the look out for a newly created admin role. Will suit a admin guru with OWNA childcare software experience - 25 flexible schedule, immediate start, $*****/hr.
#J-*****-Ljbffr

📌 Enrolements & Administration Manager (New South Wales)
🏢 Arabanoo Before and After School Care
📍 New South Wales