Operations Lead
Temporary Assignment
Melbourne CBD | Full time, on site | Approximately 8 weeks | $45 per hour plus superannuation
Immediate start
Monday 17 August
About the organisation
Our client is a respected, mission led health and wellbeing organisation based in the heart of the Melbourne Central Business District, minutes from Flinders Street Station. Small, team-oriented and genuinely purpose-driven, the team is around thirty people across head office and clinical services, working together on outcomes that matter.
About the role
This is a broad, hands-on office operations, administration and reception position the operational go-to for the office. It reports to the Chief Executive Officer with day-to-day direction from the Chief Financial and Operating Officer, and touches everything from front of house through to governance support.
To be clear on scope: this is not a traditional executive assistant role. Executive support is one component, but the position is built around keeping the office running well.
What you will be doing
Front of house reception, visitor management and incoming calls
Managing shared inboxes including careers and general enquiries
Calendar coordination for the Chief Executive Officer, including meetings and occasional travel
Booking meetings, rooms, catering and audio visual requirements
Managing office and kitchen supplies and overall workplace presentation
Coordinating building management, maintenance, information technology and equipment matters
Preparing, collating and distributing Board and Finance Committee papers, issuing agendas and following up attendees




Human resources administration alongside the Recruitment Partner, including system updates, filing, onboarding and offboarding
Recruitment administration, including telephone screening of high-volume applications
Maintaining organisational records, registers, policies and website content
Coordinating staff meetings, internal communications and announcements
Producing correspondence, reports, presentations and customer relationship management records
What you will bring
Solid background in office coordination, administration or operations in a similar broad, standalone capacity
Confident front of house presence and the judgement to manage competing priorities without direction
Strong written communication and a high standard of accuracy
Comfort supporting senior stakeholders while remaining hands-on with day-to-day office tasks
Experience supporting board or committee meeting processes is well regarded
Sound Microsoft Office Suite skills and the ability to pick up new systems quickly
Comfort working with subject matter relating to women's health, including menstruation and menopause
Dixon Appointments values diversity and inclusion and is committed to providing a safe, inclusive and barrier-free recruitment experience. Please indicate your preferred method of communication in your application, and please let us know if you require any adjustments when dealing with us.
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📌 Operations Lead (Melbourne)
🏢 Dixon Appointments
📍 Melbourne