Initial 18 month contract with view to permanency
We are the Australian operation of the largest privately owned agricultural irrigation supplier in the world, providing high quality machinery, parts and service. As our business continues to grow, we need a dedicated
Office Administrator
to support our leadership team, and manage key business functions.
Key Responsibilities:
Provide
administrative support
to the Managing Director
Act as the communications conduit between our customers, the US parent company and ourselves including emails, phone calls etc
Customer Service
- providing quotes, processing orders, raising & issuing invoices to customers
Accounts Payable
- entering invoices into Reckon (Quickbooks) and processing fortnightly payments
Accounts Receivable
ensuring payments are received within terms
End of month reconciliations
with support from an external bookkeeper including reporting to the MD & USA
Maintain accurate records, manage correspondence, and handle confidential documents
Assist with scheduling, diary management, and meeting coordination
Manage office supplies, equipment, and maintenance needs
Communicate professionally across a range of topicswith clients, suppliers, and internal teams
Ensure the office operates smoothly and tasks are managed equally across the teamsas well as managing supplies and liaising with service providers
About You:
Highly
organised
with strong
attention to detail
Excellent
communication skills
(both written and verbal)
Professional, well-mannered, and able to represent the company positively
Prior experience in
accounts
and/or
customer service
Ability to
multitask
and prioritise workload effectively
Strong proficiency in Microsoft Office (Word, Excel, Outlook)
Experience with
accounting
and
inventory
software (Reckon/Fishbowl ideally)
3-5 years' experience in a similar role
Certificate in Business Administration highly regarded
What We Offer:
Competitive salary based on experience
Supportive and friendly work environment
Chance to work closely with senior leadership and contribute to company growth
Small company setting where you will be an integral part of the team - room to make the role your own
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