Working alongside our Directors and Pre-Construction team, you'll be responsible for supporting the day-to-day administration of the business while helping improve our systems, processes and use of AI.
You'll work across estimating, project administration, finance and general office operations, becoming the central point that keeps our projects and office organised.
No two days are the same.
Key Responsibilities
Upload supplier invoices into Jack App
Allocate company credit card transactions
Maintain project cost records
Assist with supplier payment administration
Follow up outstanding invoices and documentation
Issue tender requests to subcontractors and suppliers
Follow up outstanding quotations
Maintain subcontractor and supplier databases
Assist with tender submissions
Track RFIs and consultant information
Coordinate drawing and document issue registers
Project Administration
Manage drawing revisions and specifications
Prepare meeting agendas and minutes
Assist with contract administration documentation
Ensure project records remain accurate and up to date
Office Administration
General office administration
Calendar and meeting management
Answer and direct incoming enquiries
Prepare professional correspondence and documentation
Assist with KPI reporting
Develop and maintain company SOPs
Order office supplies and manage general office requirements
AI & Systems Improvement
Use ChatGPT and Microsoft Copilot to streamline administrative tasks
Develop AI prompts for repetitive business processes
Assist with document creation using AI




Research recent software and productivity tools
Help automate repetitive office tasks
Identify opportunities to improve business systems and workflows
Assist in implementing new technology across the business
Previous AI experience is advantageous, however a genuine interest in learning and embracing new technology is essential.
About You
You'll be someone who enjoys organisation, takes pride in producing high-quality work and isn't afraid to suggest better ways of doing things.
Exceptional organisational skills
Strong attention to detail
Ability to manage multiple priorities
Professional presentation
Strong problem-solving ability
Positive and proactive attitude
High level of confidentiality
Ability to work independently while supporting a team
Ideally you'll have experience in:
Administration
Construction administration (highly regarded)
Office coordination
Document control
Professional office environments
Experience with, or willingness to learn:
Xero
Microsoft Office 365
Outlook
Excel
Word
Teams
SharePoint
Adobe Acrobat
ChatGPT
Jack App (or similar construction software)
What We're Looking For
We're looking for someone who:




Loves creating order from chaos.
Enjoys learning new technology.
Thinks ahead rather than waits to be asked.
Takes ownership of their work.
Wants to build a long-term career.
Has an interest in construction and project delivery.
Enjoys finding smarter, more productive ways of working.
What We Offer
Permanent part-time position (Monday–Friday, school hours if applicable)
Flexible, family‐friendly working hours
Supportive family‐owned business
Opportunity to work on premium residential and commercial projects
Ongoing training and professional development
Exposure to modern construction software and AI tools
Genuine opportunity to grow into a senior administration or operations role as the business continues to expand
Salary will be negotiated based on experience.
$35–$40 per hour
for candidates with general administration experience.
Why Join Byde?
We're not looking for someone to simply "do admin."
We're looking for someone who wants to become an important part of our team, help improve the way we work, embrace emerging technology and grow with the business.
If you're organised, proactive, enjoy learning new systems and want to be part of a company that values quality, innovation and continuous improvement, we'd love to hear from you.
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📌 Construction Administrator (Melbourne)
🏢 Byde Constructions
📍 Melbourne