Site Administrator – Site Head, Virginia (Brisbane).
Permanent contract.
Responsible for overseeing Manufacturing & Supply administration and supporting the operations and senior leadership team to ensure efficient information and support functions, including communication across the team.Main ResponsibilitiesProvide secretarial and administrative support to the Operations and Senior Leadership Team.Collate performance data and prepare monthly reports for managerial interpretation and action in monthly team meetings.Coordinate meetings and conferences, compile minutes, and distribute them in a timely manner.Handle invoicing for site utilities and labour‐hire ad‐hoc SLT expenses.Manage uniforms – ordering, delivery, invoicing, budgeting control and supplier reviews.Assist with engagement activities to promote positive morale and culture building.Coordinate and promote all site events, including family day, Christmas events, and engagement committee events.Coordinate all site communications, including the monthly newsletter, team meetings, Viva Engage, and cascading information from Global and Regional teams.Prepare documents such as site‐related videos, Word and PowerPoint presentations, Excel reports, training manuals, and other documentation.Co‐ordinate travel and accommodation bookings for Operations and Senior Leadership Team for off‐site leadership events.Raise Purchase Requisitions in SAP, create purchase orders, and process goods receipts.Distribute, record,



and follow up on minutes from meetings.About YouGood time‐management and prioritisation skills.Experience in video compilation, PowerPoint, Word, Excel, and SAP.Attention to detail and accuracy.Excellent verbal and communication skills.Prior administration or coordinator experience.Events or project coordination experience.Reception and data entry skills.Excellent PC skills – Microsoft Office (Outlook included).
Accurate and efficient keyboard proficiency.Strong organisational and administrative capabilities.Well‐developed interpersonal and communication skills.Knowledge of FMCG/Manufacturing industry is an advantage.Key ChallengesCommunicate with staff at all levels.Maintain a customer‐drive and focus.Build and maintain productive working relationships with, and provide support to, the Operations teams on site.Work effectively under pressure.Be self‐motivated and use initiative.Be a solid team player who adopts a continuous‐improvement approach.Set high personal standards for quality of work and level of service provided.Manage competing priorities.Keep stakeholders engaged and motivated while holding them accountable.Pursue progress and discover extraordinary outcomes.Equal OpportunityOpella values diversity in all its forms and is committed to fostering a workplace where everyone can belong and excel.
We welcome and encourage applications from people of all backgrounds.
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📌 Site Administrator (Brisbane)
🏢 (0584) Opella Healthcare Australia
📍 Brisbane