Job Description

The Bookkeeper is responsible for maintaining accurate financial records for the service and the P&C;, ensuring compliance with relevant legislation, funding requirements, and internal policies. This role supports the Centre Director, Management Committee and the P&C; by providing timely and accurate financial information to support effective delivery for both the Out of School Care Service and the P&C.;

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Key Duties and Responsibilities

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- Maintain accurate and up to date financial records using accounting software (preferred: XERO)

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- Process accounts payable and receivable, including supplier invoices and family fee payments

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- Reconcile bank statements and petty cash on a regular basis

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- Calculate wages and entitlements for all permanent and casual employees

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- Process payroll including wages, superannuation, leave entitlements, and PAYG withholding

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- Maintain accurate records of all wages and entitlements

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- Set up recent staff in payroll system, including superannuation set up where necessary

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- Remit superannuation to appropriate funds prepares and lodge Business Activity Statements (BAS) in accordance with ATO requirements

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- Monitor cash flow and flag any financial concerns to the Centre Director

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- Manage the renewal of insurances, rent payment, and subscriptions

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- Process P&C; income and expenditure including fundraising, events, donations, and reimbursements

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- Manage scheduled family payments, payment plans, and debt escalation

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- Monitor and make any ad hoc fee adjustments and any fee changes

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Reporting & Compliance

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- Prepare monthly, quarterly, and annual financial reports for management and the governing body

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- Assist with the preparation of annual budgets and financial forecasts

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- Maintain compliance with funding body requirements, including Child Care Subsidy (CCS) financial obligations

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- Ensure records are maintained in accordance with privacy legislation and service policies

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- Liaise with external accountants and auditors as required

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- Assisting with grant applications and acquittal process (compiling evidence, completing acquittal reports, timely submissions)

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Administration Support

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- Maintain organised and accurate filing systems for financial documents (physical and digital)

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- Process adjustments and reallocations as per Centre Director's directions

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- Oversee accounts payable and accounts receivable

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- Transfer funds between the Service's bank accounts if required

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- Maintain visibility of ATO accounts and any payment arrangements

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- Post recurring journals (depreciation, long service leave accrued,)

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- Prepare reports for the Centre Director or Management Committee as required

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- Maintain the committee member folder and bring to all meetings

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- Calculate and supply information for Workers Compensation reports

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- Assist with the financial aspects of enrolment administration, including CCS gap fee calculations

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- Support the Centre Director with ad hoc financial and administrative tasks as required

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- Attend team meetings and contribute to the continuous improvement of financial processes

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- Adhoc activities as required

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Essential Qualifications and Experiences

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- Certificate IV in Bookkeeping, Accounting, or Business Administration (or equivalent experience)

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- Proven experience in a bookkeeping or accounts role, preferably in community, childcare, or not-for-profit settings

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- Proficiency with accounting software (MYOB, Xero, Quick Books, or similar)

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- Sound knowledge of GST, BAS preparation, and payroll processing

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Desirable Qualifications and Experiences

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- Experience in the childcare or community services sector

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- Familiarity with Child Care Subsidy

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- Sound knowledge of rostering systems

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Mandatory Requirements

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- Current working with children check (WWCC)

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📌 Bookkeeper (Part-time) | Children Services (Sydney)
🏢 Splash Centre Association
📍 Sydney