Join a supportive multidisciplinary ward team

Develop your hospital administration career

Make a real difference in patient care every day

Manage patient records, coordinate ward administration and support clinical teams in a fast-paced hospital environment.

Employment Type: Permanent Part Time
Position Classification: Administration Officer Level 2
Remuneration: $34.93 - $36.09 per hour
Hours Per Week: 14
Location: Westmead Hospital

Where you'll be working

Westmead Hospital is one of Australia's largest major referral hospitals, recognised for excellence in patient care, innovation, teaching and research. D4A Ward is a busy inpatient unit where collaboration, professionalism and compassion are at the centre of everything we do.

As part of Western Sydney Local Health District, you'll join a team committed to delivering outstanding healthcare and creating positive experiences for patients, families and staff.

Work in a dynamic inpatient ward at Westmead Hospital

Join a collaborative multidisciplinary healthcare team

Receive support from experienced ward leaders and administration colleagues

Access ongoing learning and professional development opportunities

Contribute to a service focused on quality, safety and patient-centred care

Wellbeing Initiatives including an On-site gym, cafes, and green spaces

What you'll be doing

As the Administration Officer in this important frontline role, you will provide high-quality clerical and administrative support to ensure the smooth operation of D4A Ward and support optimal patient outcomes.

In this role you will:

Manage patient admissions, discharges, transfers and related transactions in iPMS

Maintain accurate patient records, medical files and ward documentation in line with WSLHD policies

Coordinate discharge transport, medication chart and script couriering, and ward correspondence

Monitor bed allocations, complete daily statistical reports and support efficient ward operations





Provide professional reception and clerical support to staff, patients and visitors while maintaining a welcoming ward environment

How to Apply

Apply online by submitting your resume, and addressing the criteria listed below by providing examples that demonstrate your ability before the closing date.

Selection Criteria:

Proven extensive clerical experience in an office support role.

Demonstrate extensive receptionist/customer service skills.

Demonstrated excellent clerical organisational and time management skills.

Demonstrated effective communication skills - verbal and written, with strong attention to detail.

Demonstrated ability to work both independently and in a team situation.

Competent computer skills in a Windows based environment and a knowledge of databases.

Demonstrated ability to adapt to adaptable work practices

Bring your organisation, attention to detail and teamwork skills to Westmead Hospital and help deliver exceptional care to the Western Sydney community.

Requisition ID: REQ676556
Applications Close: 30 August 2026

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For inquiries about the role, contact Ya Zhao on

People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.

Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit Aboriginal and/or Torres Strait Islander people are encouraged to apply.

Westmead hospital car parking allocation model is changing. There is a waitlist for parking for new staff commencing at Westmead Hospital. This does not apply for staff with disability.

Please note: To be eligible for permanent appointment you must hold current Australian work rights (I.E Australian citizen, permanent resident or NZ citizen with a current passport)

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