- ·Manage theswitchboard, provide information where appropriate, transfer calls and/or take messages as necessary.
- Provide an productive and professional reception service for visitors and staff.
- Performs confidential word processing, spreadsheets and typing requirements for the Superintendent and Senior Management Group, drafts and type internal memoranda and other correspondence for signature as required and dispatches reports, letters internal memos, faxes, standing orders and other correspondence from written notes.
- ·Attend and take minutes of meetings, transcribe the minutes and disseminate to appropriate stakeholders.
- Assists with facilitating functions for visiting dignitaries.
- Ensures visitors/contractors have appropriate identification
- Assists the Senior Management team as required
- Provides and maintains an accurate and effective correspondence tracking and recording
- ·Collates reports and statistical data as required.
- Assist with various administration/clerical functions and maintenance of administrative systems.
- Maintains filing systems and receives, prioritises and coordinates correspondence and files.
- Ensures compliance with legislation and corporate policies, practices and procedures, providing advice to appropriate personnel on issues impacting the Centre. Ensures that quality control procedures are established and maintained.
- Accesses and applies identified and appropriate information to achieve tasks and undertake document control and retrieval. Maintains confidentiality as appropriate under legislative requirements.