We are seeking a motivated and organised Receptionist/Office Administration Assistant to join our legal firm. This permanent, part-time position is essential for ensuring smooth daily operations and providing excellent customer service to our clients. The successful candidate will play a key role in maintaining the professional image of our office and supporting our legal team with administrative tasks. Hours negotiable and could be tailored to suit school hours.
Responsibilities:
- Greet clients and visitors in a professional manner, ensuring a welcoming atmosphere.
- Answer and direct phone calls, taking messages as necessary.
- Manage the scheduling of appointments and meetings for legal staff.
- Maintain and organise office files.
- Assist with the preparation of legal documents and correspondence.
- Maintain and update our CRM system
- Create and update files in the Legal software.
- Handle incoming and outgoing mail and deliveries.
- Perform general administrative tasks, including data entry and maintaining office supplies.
- Support the legal team with various tasks as required.
- Bring positive energy to the Team
Qualifications:
- High school diploma or equivalent; further education in administration or a related field is an advantage.
- Previous experience in a receptionist or administrative role is preferred but not essential.
- Strong organisational skills and attention to detail.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work independently and as part of a team.
- A qualified and courteous demeanour.