Astronomy Australia Ltd.

Astronomy Australia Ltd (AAL) is the national coordinating body for investment in Australian astronomical infrastructure. We work with universities, research organisations, government and industry partners to support world-class astronomy and deliver nationally significant research capability.

Our Melbourne office is based on Swinburne University's Hawthorn campus, and we also have offices in Perth, Canberra and Sydney. As a small, collaborative team, we work closely across locations and value excellence, initiative, inclusion and respect. We believe outstanding administration is about more than keeping things organised, it's also about supporting people and helping create a workplace where everyone can thrive.

About the Opportunity

We're looking for an organised, proactive and people-focused Administration Officer based at our Melbourne office to support our executive team and broader organisation.

This is a wide-ranging and rewarding role that provides administrative support across meetings and events, executive administration, travel coordination, people and culture activities, organisational systems and business operations.

You'll work closely with the CEO, Director of Administration and colleagues across the organisation, helping things run smoothly while contributing to a positive and supportive workplace culture.

Key Responsibilities

- Provide administrative support to the CEO and senior staff.

- Coordinate meetings, events and travel arrangements.

- Support Board and Committee administration.

- Assist with onboarding, employee administration and staff engagement activities.

- Maintain organisational records, documentation and administrative systems.

- Support organisational improvement initiatives, including Salesforce and Employment Hero.





- Contribute to efficient and effective business operations across the organisation.

About You

You are an organised and dependable administrator who enjoys helping others and taking initiative.

You are someone who:

- Builds positive relationships easily.

- Notices when people need support and enjoys helping colleagues.

- Takes ownership of tasks and follows through.

- Enjoys improving systems and processes.

- Can manage multiple priorities while maintaining attention to detail.

- Is comfortable working independently in a small organisation.

You don't need to meet every requirement listed in the Position Description to apply. If you believe you have the skills, experience and attitude to succeed in the role, we'd love to hear from you.

Desirable Experience

- Salesforce or other CRM platforms.

- Employment Hero or other HR systems.

- Business improvement or digital transformation projects.

- Not-for-profit, research, university or membership-based environments.

Remuneration

The remuneration package will be in the range of $75,000-$95,000 p.a. pro-rata, plus employer superannuation contributions of 12%, plus salary packaging options.

Position Description and How To Apply

For more details (including the Position Description with key selection criteria and how to apply) go to the advertisement on our website: https://astronomyaustralia.org.au/blog/news/admin-officer-vacancy

Recruitment Process

While AI-assisted tools may be used to support initial screening, all applications will be reviewed by the recruitment panel, and all decisions regarding shortlisting and selection will be made by people.

Due to the anticipated volume of applications, only candidates selected for interview will be contacted.

Applications Close

Thursday, 3 September 2026, 9:00 AM (AEST).

📌 Administration Officer - Part-Time (Hawthorn)
🏢 Astronomy Australia
📍 Hawthorn