Ace Contractors Group is a very successful and stable construction business.

Our ACE Teams consist of civil, infrastructure, electrical, environmental/sustainability, landscape, water, defence and equipment. Each day is different and we thrive on being leaders in the construction community. Our Head Office in Nunawading is funky with an industrial feel.

We've been around for 50 years. We're continually growing and mainly situated in Melbourne, providing excellent opportunities for our staff.

ACE has a diverse and inclusive workplace that reflects the suburbs we work in and we are proud to support the entire community.

www.acecon.com.au

Your new role

As a result of our continuous growth, a recent position has been created for an experienced Bid / Submissions Coordinator to join our vibrant team. In this role you will be working closely with our internal stakeholders in a fast-paced environment to coordinate and manage the preparation of quality submissions from inception to completion.

This is an opportunity to combine your excellent technical communication and administrative skills with marketing and design flair. You will leverage these skills to create compelling proposals that showcase ACE’s project experience and align with our company values, targeting tender content to suit both Private and Government clients.

Other key responsibilities include:

- Reviewing RFx documents to ensure submission requirements are clearly understood

- Reviewing available tenders in the market using online platforms such as Vendor Panel, Eprocure, Buying for Victoria etcChairing weekly tender availability review meetings, tracking tender status and presenting available tenders

- Participating in tender meetings and monitoring progress of bid deliverables

- Managing multiple concurrent submissions and effectively prioritising deadlines

- Writing compelling response content that is well structured, persuasive and tailored to client requirements

- Graphic design and page layout using Adobe Creative Suite (advanced InDesign experience is required)





- Liaising with internal stakeholders and subject matter experts to gather relevant technical responses, and editing these responses for content and clarity

- Ensuring submissions are accurate and comply with client requirements, including review of formatting and spelling

- Maintaining bid content libraries including project case studies, CVs, image library and client feedback database

- Implementing and maintaining style guides and templates

- Preparation of industry award submissions

Experience / Skills Required

- Minimum 3-5 years of experience in a Bid/Submissions/Proposals role (Construction or Engineering industry experience preferred)

- Proficiency in Adobe Creative Suite (Photoshop, Illustrator, InDesign) to create visually compelling submissions

- Intermediate to advanced skills in Microsoft Office suite, with a focus on Word and PowerPoint formatting

- Sound understanding of tender/bid processes

- Strong attention to detail

- Excellent written and verbal communication skills – ability to translate technical information into clear, compelling proposals

- Excellent coordination and time management skills – ability to work under pressure to strict deadlines, prioritizing tasks and coordinating others to ensure deadlines are met

- Ability to work closely with staff at all levels – experience engaging with stakeholders and developing professional, productive working relationships

- Ability to work autonomously and in a team environment

- Ability to demonstrate initiative and problem-solving skills

- Influencing and negotiation skills

- A commitment to quality and a desire to continuously improve

If you are looking for a challenge and a change, Apply now!

ACE are a diverse and inclusive company that is committed to equal employment opportunities (EEO). We take pride on paving the way in removing barriers for our local people to join ACE.

Consideration for these roles will be given to applicants that can demonstrate the relevant background and experience indicated.

Aboriginal and Torres Strait Islander people are encouraged to apply.

📌 Bid Coordinator / Submissions Coordinator (Nunawading)
🏢 Ace Contractors Group
📍 Nunawading