Job Description

Job Type: Permanent position | Full time position

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Job Description

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David Brown Santasalo is a global leader in engineered gear systems, serving industries from mining to manufacturing. We are seeking for a energetic Project Administrator for our Australian office in Bulli, NSW

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Key Responsibilities

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Coordinating complex customer proposal activities from enquiry to submission.

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Liaising with engineering, manufacturing, procurement, supply chain and sales to obtain technical and commercial inputs

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Managing proposal schedules, milestones and tender deadlines.

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Preparing project documentation, reports and proposal registers.

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Monitoring proposal progress and ensuring deliverables are completed on time

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Preparing project documentation, reports and proposal registers.

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Managing risk registers relating to bids and tenders.

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Coordinating pricing information, quotations and cost inputs.

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Ensuring compliance with customer specifications, company standards and contractual requirements

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Maintaining proposal documentation within SAP, Sales Cloud and document control systems.

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Acting as the central point of coordination between multiple stakeholders throughout the tender process.

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Plans and administer the proposal lifecycle.

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Develop project schedules and monitor progress.

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Analyses commercial and operational requirements.

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Skills & Qualifications

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At least 2 years' relevant qualifications in business administration, project management, or related discipline.

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Demonstrated experience in program or project administration, ideally within engineering or manufacturing industries.

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Solid organizational and time-management skills with the ability to manage competing priorities.

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Excellent communication and stakeholder engagement skills.

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Proficiency in Microsoft Office Suite and project management tools.

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Knowledge of compliance frameworks and reporting standards is highly desirable.

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Salary range is $75,000 - $90,000pa commensurate with experience Fulltime Position available Application opens on 21st of July 2026 and closes on 21st of August 2026.
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