About the Opportunity
PMHC is looking for a proactive and highly organised
Executive
Officer (EO)
to join the Directors Office for Community, Planning and Environment.
Reporting to the Director, you will be part of the division
that shapes how our region grows — and protects what makes it worth growing.
The Division brings together strategic land use planning, development assessment, building certification, environmental management and regulatory services, working across the full arc from long-term planning to on-the-ground compliance.
The Executive Officer plays a key role in driving the
Director's agenda, ensuring divisional priorities are actioned, and that
initiatives align with the council's strategic direction.
Additionally, the
Executive Officer is responsible for monitoring the completion of divisional
deliverables, tracking progress on key projects, and identifying any risks or
delays that may impact outcomes.
By proactively managing timelines and
coordinating with relevant teams, they help maintain momentum and ensure that the
Director's objectives are successfully implemented.
If you are a proactive, resourceful, and a detail-oriented
professional with exceptional communication skills, we invite you to apply for
this exciting chance.
Key responsibilities:
Executive Support &
Coordination
:
Manage the Director's calendar, priorities,
and deadlines while overseeing executive business papers, council
reporting, and correspondence to ensure timely and accurate delivery.
Governance, Compliance
& Administration
:
Ensure quality control of divisional
documents, manage records, delegations, and compliance with council
policies, and oversee budget preparation and monitoring for the Director's
office.
Communication &
Stakeholder Engagement
:
Develop and manage the Director's
communication strategy, draft divisional communications, prepare
presentations, and liaise with internal and external stakeholders,
including elected officials and community representatives.
Meetings, Projects &
Initiatives
:
Coordinate Director-led meetings, track
action items, support divisional business planning and performance
measures, and lead the organisation of divisional initiatives, events, and
activities.
Leadership &
Collaboration
:
Work closely with divisional staff and
executive support teams to maintain high professional standards, support




and provide leadership on organisational projects, and provide day-to-day
operational supervision, including travel arrangements and minor purchasing.
To succeed in the role, you will have the following:
Proven experience in a
multi-faceted executive support role.
Exceptional
organisational skills and attention to detail.
Strong written and
verbal communication skills and interpersonal skills.
Proficiency in Microsoft
Office Suite and other relevant software.
Ability to handle
sensitive and confidential information with discretion.
Excellent time
management and multi-tasking abilities.
Problem-solving skills
and a proactive approach to challenges.
A positive attitude and
a strong work ethic.
Current NSW Class C Driver Licence.
Remuneration and Benefits
Employment Type: Full time, Permanent, 35 hours per
week
Salary (exclusive of super): Starting range from $90,760 to $101,588 depending on skills and experience
Benefits:
Flexible
work arrangements - hybrid working and flexi-time
Discounted gym membership through
membership to Fitness Passport
Candidates relocating to the region have access to The Welcome Experience
Career development opportunities
Annual salary increase as per the
Local Government (State) Award **** plus annual salary review
Long service leave after 5 years
Generous employee assistance program
Salary packaging options available
through Salary Packaging Australia and Maxxia
Recognition through our annual awards
ceremony celebrating and rewarding staff achievements
About the Port Macquarie Hastings Region
The region is one of Australia's most enviable
locations.
We boast a stunning hinterland, kilometres of pristine beaches,
national parks, playgrounds, sporting facilities, restaurants, galleries,
theatres and a genuine community vibe.
The Mid-North Coast is perfect for
hiking, surfing, camping, fishing, exploration, sports, arts, theatre, food and
wine.
Questions?
If you would like to know more about this opportunity or have any questions about the role please contact Duncan Coulton,



Acting Director Community, Planning and Environment on
(02) •••• •110
or
••••@pmhc.nsw.gov.au
Interested in Applying?
Click 'Apply now' to create an account and complete the application form.
You'll be asked to answer questions relating to the essential requirements found in the position description and upload a copy of your resume and cover letter.
Documents should be submitted in PDF format.
Applications Close: Sunday 30 August **** at 11:30pm
At Port Macquarie-Hastings Council
, we believe that diversity makes us stronger.
We are committed to creating a workplace that reflects the vibrant community we serve—where everyone feels welcome, respected, and empowered to thrive.
We encourage applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, veterans, people with disabilities, culturally and linguistically diverse individuals, and members of the LGBTQIA+ community.
If you require any adjustments during the recruitment process or in the workplace, please contact us at
••••@pmhc.nsw.gov.au
.
We're here to support you every step of the way.
Notes
:
Suitable candidates may be placed on a talent pool or eligibility list for future identical, or similar positions for a period of 12 months.
Please upload documents in PDF format.
We often ask our preferred applicants to complete pre-employment checks.
This may include: Reference Checks; National Criminal Police Check; Medical Assessment; Qualification Verification; Working with Children Check Verification.
PMHC's recruitment notification process is primarily via system generated emails.
Please ensure your email is correct before submitting an application to avoid missing crucial updates and outcomes.
Email communication notifications are used for but not limited to: application received, interview booking tools, confirmation of interview, request for references/more information, delay notifications, testing/assessments (aptitude/psychometric/industry specific) and application outcomes (unsuccessful before or after interview).
Please regularly check your 'junk mail' or ensure our email address
******
and Pulse email
******
is set to 'trustworthy'.
Port Macquarie Hastings Council adheres to the principles of a child safe organisation and is committed to the care and protection of all children and young people.

📌 Executive Officer (Port Macquarie)
🏢 the original
📍 Port Macquarie