Join Torres Strait Island Regional Council (TSIRC) and make a difference!
What we offer:
Based at Cairns
Full-time Fixed Term (2 years)
6 weeks annual leave
Opportunities for professional growth and development
Additional TSIRC public holidays
Uniforms
About us:
Torres Strait Regional Council (TSIRC) is the largest employer in the Torres Strait serving 15 'outer' island communities with unique characteristics and service requirements.
Beyond traditional local government services, we are deeply invested in the social, environmental, and economic development of our region.
We are values driven and work as One with respect for
Ailan Kastom
.
We're looking for an organised, detail-focused
Secretariat Officer
to provide high-quality secretariat and administrative support for Council and Committee meetings.
In this role, you will coordinate meeting processes from start to finish ensuring agendas and papers are accurate and delivered on time, meetings run smoothly, decisions are clearly recorded, and actions are followed through.
What you'll do:
Coordinate agendas, reports and meeting papers within required timeframes.
Work with teams across Council to gather, track and quality check meeting documentation.
Support meeting logistics, including venues, technology, livestreaming, attendance and deputations.
Attend Council and Committee meetings and prepare accurate minutes, resolutions and action records.
Maintain and monitor resolution and action registers, following up outstanding items.
Publish and distribute approved agendas, minutes and meeting outcomes.
Maintain accurate and accessible governance records and archives.
Apply relevant legislation, Standing Orders, policies and governance requirements.
Handle confidential and sensitive information with discretion and integrity.
Help improve secretariat, meeting administration and governance processes.
You will support the team with day-to-day administration, records and documentation, meeting coordination, communication,



reporting and project activities.
We're looking for someone who shares our values of
One, Respect, Accountability, Courage, and Resilience.
The Ideal candidate will have:
At least two years' experience in secretariat, governance administration or a similar role, including preparing minutes for formal meetings.
Experience coordinating agendas, meeting papers, minutes and resolutions to strict deadlines.
Strong written communication, proofreading and attention-to-detail skills.
Excellent organisation and the ability to manage competing priorities with limited supervision.
The ability to interpret and apply legislation, policies and procedures.
Strong interpersonal skills and confidence working with elected representatives, senior leaders, employees and other stakeholders.
Sound judgement and the ability to manage sensitive and confidential information appropriately.
Proficiency in Microsoft Office and confidence using electronic document, records and meeting management systems.
A proactive, versatile and collaborative approach.
Experience in Queensland local government or the public sector and knowledge of local government governance and meeting processes will be highly regarded.
Knowledge of the Torres Strait region, its communities and Ailan Kastom is also desirable.
Knowledge of Meriam Mer, Kala Lagaw Ya or Torres Strait Creole would be highly regarded.
Applying:
Head to our website to view the position and apply.
Please download the Position Description before submitting your application.
Candidates are required to submit:
A
cover letter
outlining how your knowledge, skills, experience, qualifications and personal attributes are relevant to the position; and
An
updated resume
.
Applications close Friday, 28 August ****.
TSIRC is an equal opportunity employer, celebrating diversity and committed to creating an inclusive setting for all employees.
For more information:
Contact Amy Orr on
07 •••• •718
or
04•• ••• 271
.
To apply for this job go to:

& enter ref code: *******.

📌 Secretariat Officer (Queensland)
🏢 Torres Strait Island Regional Council
📍 Queensland