About Us
At Biodiversity Australia, we're dedicated to creating sustainable solutions that allow people and the workplace to thrive together.
As a proudly Indigenous-owned environmental management consultancy, we specialise in protecting biodiversity and supporting sustainable development through innovative, science-based approaches.
Our work is as diverse as the environments we protect—from renewable energy and infrastructure projects through to government, defence, resources and conservation initiatives.
We don't just deliver environmental services; we help create lasting environmental, social and economic outcomes for our clients and communities.
With a national footprint and a team of passionate professionals, we're proud to be leading some of the most significant environmental programs in Australia.
At our core, we're guided by our values of
Integrity, Teamwork, Safety, Client Success and Indigenous Pathways.
These values shape how we work, how we support one another, and the positive impact we strive to create every day.
Join us in shaping a brighter, greener future where your work makes a genuine difference.
About the Opportunity
Due to continued business growth, we are seeking a proactive Project Administrator to join our team in the Fauna department.
You will work closely with the
Business Manager and Project/Team Leaders
to ensure projects are correctly established, resources are coordinated effectively, and all administrative and compliance requirements are maintained.
This role sits within a collaborative support structure and is ideal for someone who enjoys variety, problem-solving, and keeping operational details on track in a fast-paced environment.
As part of a larger administration and support network, you will be surrounded by a collaborative team who are committed to quality outcomes,



continuous improvement and supporting one another's success.
What You'll Be Responsible For
Build and maintain rosters in
Deputy
Communicate shift changes and coordinate site coverage
Support workforce allocation across multiple projects
Monitor timesheets in
NetSuite
Follow up missing or incorrect entries
Support accurate and timely payroll processing
Maintain SWMS, SDS, Work Direction Forms, pre-starts and project documentation
Ensure compliance records are accurate, current and accessible
Act as a key contact for field teams
Assist with scheduling, PPE, equipment, and site requirements
Provide day-to-day operational administrative support
Consolidate field reports and project data
Identify and flag inconsistencies or issues
Support incident reporting and "good catch" systems
Track corrective actions and follow-ups
Assist with WHS compliance documentation
About You
You are highly organised, practical, and confident working in a fast-moving operational environment.
You enjoy supporting teams and ensuring nothing falls through the cracks.
You will bring:
Experience in
project administration, operations administration, or coordination
Exposure to
field-based industries
(environmental, construction, civil, landscaping, maintenance or similar)
Strong organisational and time management skills
High attention to detail and accuracy
Confidence working with systems, spreadsheets and reporting tools
Excellent written and verbal communication skills
Ability to manage competing priorities
A proactive, problem-solving mindset
Strong safety and compliance awareness
Ability to work independently and escalate issues appropriately
Experience with
Deputy, NetSuite, SafetyCulture, Microsoft Office, SharePoint or similar systems
is highly regarded but not essential.
.

📌 Project Administrator (Gold Coast)
🏢 Biodiversity Australia
📍 Gold Coast