APS4 Administration Officer - Health & Regulatory

Location: Fairbairn, ACT

Contract: 6 months, with a 6-month extension option

Pay: $50 - $65 p/h including super (negotiable)

Work type: Full-time, 37.5 hours per week

Work arrangement: Hybrid, with specific arrangements agreed with your supervisor on a case-by-case basis

Clearance: Must hold a current Baseline clearance or above

About the Role

This APS4-equivalent administration role supports a Federal Government team responsible for detailed medicines-related application and records processing.

You will finalise approvals, manage urgent correspondence, quality-check records and keep regulatory information accurate. The work suits someone who enjoys detail, can spot inconsistencies and knows how to prioritise urgent processing without losing accuracy.

What You'll Be Doing

- Finalise decision correspondence covering multiple products and submission types
- Check related and concurrent submissions before finalising records
- Manage a shared inbox and action priority responses promptly
- Quality-check and file detailed regulatory records
- Process notifications received from external stakeholders
- Update regulatory register and database entries accurately




- Work with confidential medicines information
- Investigate older records and resolve processing issues
- Plan and prioritise your own workload under general supervision
- Use records, email and database systems including TRIM, HCL Notes, Outlook and Oracle

What You Bring (Essential Criteria)

- You've handled accuracy-critical administration, applications or records processing
- You can quality-check detailed information and identify errors before finalisation
- You can manage urgent correspondence and competing priorities without losing the detail
- You communicate clearly in writing and verbally
- You can analyse record or processing issues and work through problems
- You're comfortable using records, email and database systems
- You're an Australian citizen
- You must hold a current Baseline clearance or above

Nice to Have (Desirable Criteria)

- Experience in medicines, health regulation or another regulated government workplace
- Experience processing applications, approvals or regulatory records
- Experience with TRIM, HCL Notes, Oracle or comparable systems

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📌 Administration Officer (Canberra)
🏢 Effective People
📍 Canberra