Event Operations Coordinator

Max Events is now recruiting for an Event Operations Coordinator to support our work with NFL ANZ, primarily working on their NFL Flag portfolio across Australia and New Zealand with an option to be based in Melbourne OR the Gold Coast.

ESSENTIAL CRITERIA

Minimum of 2 years experience in the Sports/Events Industry

Position Title: Event Operations Coordinator

Employment Status: Full-Time Contract Position

Employment Period: February 2026 – 30 September 2026

Location: Melbourne (at Max Events HQ based in Nunawading) OR Gold Coast (at NFL ANZ HQ based in Robina)

OVERVIEW

The Event Operations Coordinator will work under the guidance of the Manager – Special Projects (Nicky Petzke) on the development and implementation of specific events, projects and contracts managed by Max Events.

Whilst the role will be spread across a range of events in our portfolio, the key priority account for this role will be working with NFL ANZ on the delivery of their NFL Flag State, Regional and National Championships across Australia and New Zealand as well as any other special events in the NFL account.

KEY RESPONSIBILITIES

- Client liaison – Communicating regularly with NFL staff members via email, phone and meetings
- Logistics – Coordinating event logistics including booking furniture, weights and equipment suppliers, creating site maps
- Event Day Site Setup & Branding – transportation of branding to site and setup of branding, constant refreshing of signage throughout tournament as needed
- Referees - Communicate with referees prior to tournaments regarding invoicing and any logistical information
- Venue liaison – booking of venues and fields, liaising with councils and land owners for access and setup requirements
- Safety – Booking first aid and managing safety protocols
- Travel – Booking travel (using a travel management system) for staff working at the event
- Accommodation & Transport – for National championships booking accommodation and transport for interstate teams




- Budgeting – Keeping track of costs and providing regular budget updates to clients as required
- Staff & Crew – arranging casual staff or booking crew for events as required
- Event Documentation – creating key event documentation such as run sheets, event and project plans. Managing scoring and fixture changes on the event days.
- On site coordination of event – meeting and briefing staff and suppliers, event setup and pack down
- Post event debrief, reporting and reconciliation
- Significant travel around Australia and New Zealand for delivery of events
- NFL Flag Game Play - leading the game of NFL Flag to assist with officiating, fixtures, drills and skills

KNOWLEDGE / SKILLS REQUIRED

- Minimum of 2 Years Industry Experience
- Relevant tertiary qualifications
- Willingness to travel across Australia and New Zealand regularly
- Physically fit and strong to be able to successfully complete site setups
- High standard of administration and organisational skills
- Outstanding communication skills - ability to build rapport and engage quickly
- Excellent teaming skills
- Ability to take direction, show initiative and carry tasks through to completion unsupervised
- High standard written and verbal communication skills
- Demonstrate the ability to cope with a complex, multi-tasking environment
- Valuable interest in and understanding of sports events

SERVICE EXPECTATIONS

- Always present in an impeccable way
- Always demonstrate flexibility and adaptability in the course of your role
- Have a ‘Can Do’ attitude and be willing to support others to succeed
- Always be resourceful and do whatever it takes to seek solutions
- Be level-headed and calm in high pressure situations
- Be self motivated, proactive and demonstrate initiative in the course of your role

**TO APPLY**

Please email your CV to Nicky Petzke via email [email protected] (do not apply via Linkedin). As part of your application please specify if you would be Melbourne or Gold Coast based.

Applications close Monday January 5 - Applicants shortlisted for an interview will be contacted with interviews to follow in early January.

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📌 Event Operations Coordinator - NFL (Melbourne)
🏢 Max Events
📍 Melbourne