Join a highly regarded architecture and design studio renowned for delivering innovative, award-winning projects across a broad spectrum of sectors. This is an exceptional opportunity to showcase your expertise in a dynamic environment where your contribution directly influences the firm’s ongoing success. As a Bid Coordinator, you will take ownership of preparing compelling submissions that highlight the studio’s creative excellence and secure exciting new opportunities. This contract role offers a unique chance to be part of a collaborative, forward-thinking team committed to design excellence and professional growth.

This is an 8 - 9 month maternity leave contract to start immediately.

Key Responsibilities

- Lead the coordination, development, and submission of expressions of interest, tenders, and capability statements, ensuring they uphold the studio’s high standards and brand identity.
- Work closely with project leaders, architects, and marketing professionals to craft engaging content that effectively showcases project strengths and aligns with client expectations.
- Manage submission timelines and workflows, coordinating stakeholder input to meet all deadlines with rigor and precision.
- Maintain and update bid libraries, project databases, and marketing collateral, ensuring ready access and maximum efficiency for ongoing submissions.
- Assist in preparing presentation materials, interview kits, and other business development documents that position the practice with confidence and clarity.
- Ensure all submissions are polished, consistent, and professionally presented, reflecting the studio’s reputation for excellence in communication and design.




- Support broader marketing and business development initiatives, contributing to the studio’s growth and reputation within the industry.

Skills & Experience

- Experience in a Bid Coordinator, Submissions Coordinator, Marketing Coordinator, or similar role within architecture, engineering, construction, or professional services.
- Proficiency in Adobe InDesign, with a strong portfolio demonstrating the ability to produce visually compelling documents aligned with brand standards.
- Excellent written communication, editing, and proofreading skills to craft clear, persuasive content.
- Outstanding attention to detail and organisation, with the ability to manage multiple priorities and tight deadlines effectively.
- Competency in Microsoft Office Suite, particularly PowerPoint and Word.
- Robust stakeholder management skills, with the confidence to liaise across multidisciplinary teams and external partners.
- Proactive, well-organised and adaptable, thriving in a fast-paced, collaborative environment.

Benefits & Culture

- Work within a highly creative, collaborative studio setting that fosters innovation and professional development.
- Engage with diverse, high-profile projects across multiple sectors that will enrich your portfolio and career trajectory.
- Benefit from flexible hybrid working arrangements supporting work-life balance and staff wellbeing.
- Join a supportive team committed to knowledge-sharing, mentorship, and celebrating design excellence.
- Enjoy a vibrant, positive workplace culture that values diversity, creativity, and individual contribution.
- Excellent opportunity to deepen your expertise in bids and submissions while working with some of the industry’s top professionals.

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📌 Bid CoordinatorNew (Melbourne)
🏢 Bespoke Careers
📍 Melbourne