Key Duties - Recruitment

- Creating job descriptions, personal specifications, and advertising new job vacancies.
- Act as the main point of contact for all employment, placement, work experience and volunteering enquiries.
- To conduct interviews and make job offers.
- To conduct the onboarding process of recent starters including references, DBS (if required), right to work checks, registration checks (if required), occupational health referrals etc.
- Issuing terms and conditions of employment and ensure they are updated when new employment law changes come through.
- To create induction schedules, liaising with different staff members to ensure new employees meet key members of the Practice during their induction period.
- To induct new employees which will also include medical students and trainee GPs.
- To maintain the Practices Visa sponsorship account for skilled worker visas.
- To conduct mid and final probation reviews where required.
- To provide statistical information to the SLT with staff numbers e.g. staff joiners, staff leavers, reasons why staff leave etc.

Key Duties - Payroll & Pensions

- Ensuring payroll prep is completed accurately to ensure there are no errors e.g. overtime sign off, change in working hours/pay, staff leaves/staff joiners, absences and sick pay/no sick pay is calculated etc.
- To complete the payroll monthly, ensuring it is completed by the bank cutoff date.
- To manage the NHS pension scheme on behalf of the Practice and ensure all pension duties are completed in a timely manner e.g. new starters, leavers of the scheme, cyclical updates,



retirement applications, NEST, auto-enrolment, and general pension quires etc.
- To use PCSE to add the GPs as joiners and leavers of the NHS pension scheme.

Key Duties - Staff Absence

- To calculate annual leave allowances on a pro rata basis including the bank holiday entitlement calculation for all staff & GPs and updating their leave cards when required.
- To act as point of contact for staff sickness notifications and sharing with the appropriate teams as soon as possible each day.
- This may involve taking an active role in clinic cancellations and arranging cover for reception etc.
- To monitor staff absences in line with the Practice policy and conduct return to work interviews and sickness absence meetings when required.
- To refer staff to the Practices occupational health advisors when required.
- To arrange and review phased return to work schedules for staff who may need an altered working pattern to facilitate returning to work.
- To apply to access to work when required to access funding for specialist occupational equipment e.g. lumbar support chairs.
- To arrange maternity and paternity leave including risk assessments for pregnant employees.




- To provide statistical information to the SLT of staff absences through an absence dashboard document.

Key Duties - Staff Development & Training

- To create a recall and monitoring system for annual appraisals ensuring that the appraisers (Line Managers) are completing their staff appraisals following the correct protocol.
- To be the named apprenticeship contact for the Practice and to maintain the apprenticeship account including organising apprenticeships for employees when required.
- To monitor mandatory training for all staff, ensuring safeguarding training is up to date.
- To process study leave requests liaising with the Practice Manager when required.

Key Duties - Administrative

- To undertake ad-hoc staff meetings including exit interviews and general HR discussions.
- To manage the grievance and disciplinary procedure with the support from the Practice Manager and Independent HR Consultant when required.
- To maintain the staff handbook and other HR policies and procedures, ensuring staff are updated as and when changes are implemented.
- To maintain the HR personnel records, both paper and electronic.
- To undertake HR audits when needed.
- To undertake the submission of monthly NHS workforce return.
- To undertake staff risk assessment when required e.g. lone working, DBS etc.
- To order and return staff uniform when required in the parameters of the budgets set.
- General diary management.

Please refer to Job Description attached for full details.

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📌 HR Lead (Salisbury)
🏢 Allscreens Nationwide
📍 Salisbury