Office Coordinator/Personal Assistant to CEO

MAK Industrial Water Solutions is a National Water & Wastewater Treatment specialist. MAK Water designs & manufactures a wide range of water treatment plants and supports its customers with a network of service teams across Australia.

We are an Original Equipment Manufacturer (OEM) of water treatment plants, with a wide range of technologies, and a robust future order book for plants to be installed in Australia and overseas.

THE ROLE

We have a vacancy for an Office Coordinator/Personal Assistant to the CEO to join the administration team in Malaga, WA. The role will be fulltime permanent, 5 days per week 40 hours per week. Reporting to the Group CFO, this role is responsible for providing high-level executive support to the CEO while coordinating the day-to-day administration and efficient operation of the Malaga Head office.

The role is responsible for establishing and maintaining office administration systems and procedures, supporting the senior management team, coordinating company events and functions, and providing administrative support across the business as required.

Personal Assistant for the CEO, Manage the CEO’s diary

Preparation of documents, including meeting minutes as required by the CEO and Executive Managers

Compile monthly reports from profit centres

Organise performance and probationary reviews for the CEO in liaison with HR

Organise corporate travel in line with MAK Water Travel Policy, including liaising with the corporate travel company

Reconcile credit cards and expenses for senior management

Managing the admin/info email inbox

Manage the day-to-day running of the office including reception, all office supply orders,



and coordination of facilities cleaning etc and meeting couriers etc

Assist with coordinating general office repairs and maintenance, including installation and maintenance of office equipment and supplies and facilities maintenance

Assist with document control and other document related tasks

Organise and coordinate company functions and events including the Christmas function, strategy sessions, birthday morning teas, service awards and other corporate events

SKILLS & REQUIREMENTS

The successful applicant will have:

Presents professionally in person, in communications and over the phone

Excellent verbal and written communication skills

Advanced proficiency with Microsoft Outlook, Word and Excel

Great written and verbal communication skills & ability to maintain commercial confidentially

Strong organisational and time management skills and attention to detail

Strong Microsoft Outlook, Word and Excel skills

Previous personal assistant experience (highly regarded)

Ability to prioritise own workload to achieve required outcomes and targets

Understanding of business accounting systems ( highly regarded)

Certificate III or higher in business administration or business qualification

THE BENEFITS

The successful candidate will join a collaborative and supportive team.Other benefits include:

On the job training

Free onsite parking

Participation in MAK Water bonus plan





Market-competitive salary and many opportunities within the business to professionally develop.

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Your application will include the following questions:

Which of the following statements best describes your right to work in Australia? What's your expected annual base salary? How many years' experience do you have as a Personal Assistant to the Chief Executive Officer? How much notice are you required to give your current employer? Have you completed a qualification in business administration? How many years' experience do you have as an office coordinator?

MAK Water is a leading Australian-owned provider of smart water solutions, designing and delivering customised water and wastewater treatment systems for industries nationwide. Serving mining, oil & gas, manufacturing, infrastructure, food & beverage, and more, we offer end-to-end services from design to maintenance. With over 5,000 systems installed and ISO-certified manufacturing in Perth, MAK Water helps clients reduce costs and improve sustainability with reliable, high-performing solutions.

MAK Water is a leading Australian-owned provider of smart water solutions, designing and delivering customised water and wastewater treatment systems for industries nationwide. Serving mining, oil & gas, manufacturing, infrastructure, food & beverage, and more, we offer end-to-end services from design to maintenance. With over 5,000 systems installed and ISO-certified manufacturing in Perth, MAK Water helps clients reduce costs and improve sustainability with reliable, high-performing solutions.

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📌 Office Coordinator/Personal Assistant to CEO (City of Swan)
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📍 City of Swan