Arabanoo Before and After School Care – Balgowlah Heights NSW

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About Us

Arabanoo is one of the largest Outside School Hours Care services in the area — 35 staff, 175 children a day, and a genuine community feel behind the scale. We've just completed a role restructure, and staff retention has never been stronger. As part of that growth, we've created a brand-new position: a fully admin-focused role for someone who wants to own the back of house of a busy, high-performing OSHC service without ever needing to be on the floor.

About the Role

- Pay: $41.71 per hour
- Hours: 25 hours per week, with flexibility on how they're worked
- Start: Immediate

What You’ll Be Doing

Enrolments & Families

- Managing new enrolments and waitlists
- Running family tours
- Routine parent communication
- CCS administration
- Family and child records

Office Systems

- Phones and shared inbox workflows
- SharePoint administration
- Filing systems and administrative procedures
- Routine document processing and record maintenance

Extra-Curricular Activities

- Booking activities, creating forms, and sending booking details to parents
- Following up with parents on extra-curricular lesson notifications
- Day-to-day changes to the extra-curricular list
- Collecting WWCC, insurance, waivers, and risk assessments from providers, and issuing our phone policy
- Liaising with the Operations Manager on provider pricing

Newsletters

- Weekly school newsletter
- Fortnightly Arabanoo newsletter

Website Maintenance

- Vacation Care booking form
- Policies and procedures
- Enrolment links
- Staff profiles
- Date changes
- Extra-curricular forms

Finance Administration

- Invoicing, statements,



and parent accounts
- Payment follow-up and CCS reconciliation
- Fortnightly financial reports
- Higher-level financial administration, liaising with the Operations Manager and bookkeeper

Medication & Records (via OWNA)

- Updating children's and staff medical action plans
- Ensuring medication records are current
- Maintaining records within OWNA

OWNA & Family Communication

- Managing daily briefings drawn from emails and calls
- Booking systems and administrative preparation for Term Time and Vacation Care
- Linking Vacation Care waivers

About You

- Strong administrative background, ideally within childcare, education, or another regulated/customer-facing sector
- Comfortable managing multiple systems day-to-day (SharePoint, Xero, OWNA or similar platforms)
- Confident communicator, both with families and internal teams
- Highly organised, with an eye for detail across finance, compliance, and family-facing admin
- Able to work independently and prioritise a wide-ranging, fast-moving workload
- A genuinely stable, well resourced not-for-profit service with strong staff retention
- A newly created role, shaped around the business
- Flexible hours across a 25-hour week
- Immediate start
- Be part of one of the larger, more established OSHC services in the area

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Arabanoo Before & After School Care is a Not-for-Profit organisation. A Working With Children Check is required for this role.

Join a thriving not for profit OSHC fresh on the look out for a newly created admin role. Will suit a admin guru with OWNA childcare software experience - 25 flexible hours, immediate start, $41.71/hr.

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📌 Enrolements & Administration Manager (Northern Beaches Council)
🏢 Arabanoo Before and After School Care
📍 Northern Beaches Council