Administration & Document Control Officer

The Construction Adviser (TCA) is seeking a highly organised, friendly and computer-confident Document Control & Administration Officer to support our building consultancy practice.

The role combines document control, fee proposal preparation, client liaison, scheduling, administration and workflow management. Strong computer skills, a friendly and welcoming manner, and the ability to work confidently across different software platforms and systems are essential.

About the Role

The Construction Adviser (TCA) is seeking a highly organised, friendly and computer-confident Document Control & Administration Officer to support our building consultancy practice.

The role combines document control, fee proposal preparation, client liaison, scheduling, administration and workflow management. Strong computer skills, a friendly and welcoming manner, and the ability to work confidently across different software platforms and systems are essential.

Key Responsibilities

- Prepare and draft fee proposals, quotations and engagement documents.
- Respond to and follow up client enquiries by telephone and email in a friendly, welcoming and professional manner.
- Maintain and improve document control systems and templates.
- Assist technical staff with document preparation and project administration.
- Compile document schedules, inspection records and reports.
- Manage and administer cloud platforms for inspections and bookings, including downloading and processing field data.
- Coordinate project documentation and filing systems.




- Assist with calendar management, meeting scheduling and booking inspections.
- Support administrative functions including correspondence, formatting reports and document production.

Essential Requirements

- Minimum 3 years Australian office administration experience.
- Very strong computer skills and the ability to work confidently across multiple software platforms, cloud systems and digital workflows.
- Advanced Microsoft Word, Excel and Outlook skills, including document formatting, file management, marcos, and professional email correspondence.
- Excellent written and verbal communication skills, with accurate grammar and a friendly, welcoming and professional manner.
- Strong attention to detail and document formatting ability.
- Highly organised, dependable and able to manage multiple priorities and follow tasks through to completion.
- Solid client liaison skills and confidence communicating with clients by telephone and email.
- Demonstrated ability to learn, adopt and efficiently use new computer platforms and systems.
- A friendly, mature, practical and team-focused approach.
- Mature-aged applicants are welcome to apply.
- A genuine interest in construction, buildings and the work undertaken by TCA.

Desirable Experience

- Previous legal, construction or design experience.
- Paralegal or legal administration experience.
- Document management systems and workflow software.
- CRM systems, automation platforms and AI tools.
- Calendar and project coordination experience.

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📌 Administration & Document Control Officer (Rocky River)
🏢 The Construction Adviser
📍 Rocky River