Executive Officer to Chief Executive Officer

EXECUTIVE OFFICER TO CHIEF EXECUTIVE OFFICER

Exciting opportunity to work closely with the CEO of a rewarding not-for-profit

Play a key role supporting executive leadership, governance and stakeholder engagement

Blended work model – Head Office and working from home

Full-time opportunity

About Legacy

Legacy is an iconic Australian charity dedicated to supporting veterans’ families. Since 1923, Legacy has provided social, financial, and emotional support to the partners, children, and dependants of veterans who have lost their lives or health as a result of their service to our country.

About the role

An chance exists for a highly organised and experienced Executive Officer to work directly with the Chief Executive Officer, providing high-level executive, administrative and strategic support.

Reporting to the CEO, this role is responsible for supporting the efficient operation of the CEO’s office, managing workflow into and out of the office, and helping ensure the CEO is prepared for strategic decisions, board meetings, stakeholder engagements and key organisational priorities.

The Executive Officer will act as a trusted and confidential support to the CEO, assisting with the development of briefings, communications, board papers, presentations and action plans. The role will also provide executive and administrative support to the Board, Board Sub-Committees, Chief of Staff and Senior Leadership Team.

This position requires strong judgement, discretion, excellent communication skills and the ability to manage competing priorities in a fast-paced and purpose-driven environment.

If you are an experienced executive support professional who enjoys working closely with senior leaders, building strong stakeholder relationships and contributing to an organisation with a meaningful mission, we would love to hear from you.

Key Responsibilities (Including but not limited to)

Provide high-level executive and administrative support to the CEO, including diary management, correspondence, meeting coordination, travel, accommodation and expenses

Manage workflow into and out of the CEO’s office,



ensuring urgent, sensitive and high-priority matters are appropriately prioritised

Review, analyse and synthesise reports, submissions, policy briefings and other materials to support CEO decision-making

Draft high-level communications, board papers, presentations, meeting papers, speeches and advocacy materials

Support the CEO with strategic preparation for board meetings, stakeholder engagements and key organisational forums

Coordinate meetings including monthly staff meetings, managers’ quarterly meetings, strategy sessions, workshops and other forums as required

Provide administrative and governance support to the Board and Board Sub-Committees, including organising meetings, preparing agendas, coordinating papers, taking minutes and tracking meeting actions

Support the Chief of Staff and Senior Leadership Team with meetings, functions, documentation and administrative requirements

Lead or support cross-functional projects and high-priority initiatives on behalf of the CEO

Track actions arising from executive, board and stakeholder meetings and follow up with relevant parties to support timely completion

Act as a professional liaison point for internal and external stakeholders, including board members, government representatives, donors, community leaders, partners and sector contacts

Coordinate reporting to the Legacy Club Services Board, National Office and other stakeholders as required

Support the organisation of board, executive, fundraising, events, ceremonies and large social events as required

Maintain effective office procedures, document control, filing systems and administrative processes

Support a child safe culture and adhere to child safety, health and safety policies, practices and reporting requirements





Undertake projects and ad hoc duties as required

Proven ability to analyse complex information, synthesise data and prepare high-level briefings, board papers and strategic advice for executive decision-makers

Exceptional written and verbal communication skills, including experience drafting minutes, executive correspondence, speeches, presentations and advocacy materials for diverse audiences

Demonstrated experience managing competing priorities, tracking actions and supporting the delivery of projects or high-priority initiatives in a fast-paced environment

Advanced interpersonal and stakeholder engagement skills, with the ability to build trusted relationships with senior leaders, board members, external partners and community stakeholders

Strong judgement, discretion and the ability to manage highly confidential and sensitive information

Excellent planning, organisation and time management skills, with strong attention to detail

High-level Microsoft 365 capability and confidence using technology to support executive, board and meeting processes

Current Working with Children Check and National Police Check, or willingness to obtain

Highly Regarded

Previous Executive Assistant or Executive Officer experience supporting a CEO or senior executive

Minimum 2–4 years’ experience supporting senior management positions

Experience working within the not-for-profit sector and/or an understanding of governance, compliance and stakeholder reporting

Experience implementing or supporting board meeting technology, CRM systems or AI-enabled productivity tools

Previous experience in Defence or a Defence-related industry

Flexibility to work outside standard business hours where required for key deadlines, board and committee meetings, executive meetings and events

Benefits of working for Legacy include:

The option to salary package, which has the potential to increase your take home salary

A paid day off for your birthday

Access to our Employee Assistance Program

Flexibility to work from home 1 day per week

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📌 Executive Officer to Chief Executive Officer (New South Wales)
🏢 Legacy Club Services
📍 New South Wales