Vopak Terminals Australia is a leading independent terminal operator providing world‑class storage and handling solutions for liquid bulk cargo. As part of the global Royal Vopak family, we operate state‑of‑the‑art facilities at Port Botany.

We are committed to operational excellence, safety, and delivering exceptional service. At Vopak, we live by our core values of Trust, Collaboration, and Courage. Our workplace culture emphasises collaboration, continuous improvement, integrity, and fostering an inclusive environment where all employees can thrive.

Invoicing & Billing Specialist

Location: Port Botany, NSW

Work Type: Full-time

About Us

Vopak Terminals Australia is a leading independent terminal operator providing world‑class storage and handling solutions for liquid bulk cargo. As part of the global Royal Vopak family, we operate state‑of‑the‑art facilities at Port Botany.

We are committed to operational excellence, safety, and delivering exceptional service. At Vopak, we live by our core values of Trust, Collaboration, and Courage. Our workplace culture emphasises collaboration, continuous improvement, integrity, and fostering an inclusive environment where all employees can thrive.

About the Opportunity

- Drive Supply Chain Financials: Work at Australia’s leading liquid bulk terminal facility, where your billing expertise directly impacts cash flow and keeps critical supply chain operations moving seamlessly.
- Master Complex Data & Systems: Put your advanced Excel skills and system savvy to work-reconciling operational data, managing high‑volume billing, and bringing precision to our revenue cycle.
- High Visibility & Collaboration: Act as the key bridge between operational ground teams, finance leaders,



and external clients in a supportive, safety‑first environment backed by a global industry leader.

This is a key position that plays a vital role in our revenue cycle management and customer relationships. Working closely with both Finance and Customer Operations, you will ensure the accurate and timely generation of invoices, reconcile complex operational data, and manage billing workflows that directly impact our financial health and client satisfaction.

Key Responsibilities

- Invoice Generation & Processing: Prepare and issue accurate invoices and billing documentation in accordance with customer contracts, service agreements, and company policies.
- Reconciliation & Reporting: Reconcile billing records with operational data for completeness; prepare regular AR status and invoice ageing reports for management.
- Query Resolution & Discrepancies: Investigate and resolve billing discrepancies swiftly, coordinating across internal departments and external customers.
- Accounts Receivable & Credit Control Support: Manage payment follow‑ups, coordinate payment terms, and support the credit control function with accurate billing data.
- Cross‑Functional Collaboration: Liaise directly with operational teams to secure necessary documentation and data required for seamless invoice creation.
- Data Management:



Maintain exact records of all transactions using accounting software systems while ensuring compliance with accounting standards.

What We’re Looking For

- Proven Experience: Demonstrable background in invoicing, billing, or accounts receivable—ideally within a terminal, logistics, supply chain, or industrial services environment.
- Technical & Excel Proficiency: Strong proficiency in accounting software/systems and advanced Microsoft Excel skills for data reconciliation.
- Precision & Focus: Outstanding attention to detail with a proven track record of managing high‑volume transactions accurately.
- Communication & Stakeholder Management: Excellent communication skills to effectively build relationships with clients, operational teams, and credit control.
- Process Knowledge: Solid understanding of AR processes, credit control principles, and invoice compliance requirements.

Qualifications

Qualifications: Relevant qualifications in Accounting, Finance, or Business Administration are highly advantageous.

What We Offer

Competitive Remuneration: A strong salary package with comprehensive benefits supporting your financial and personal well‑being.

Workplace Flexibility & Culture: Flexible work arrangements where applicable, employee well‑being initiatives, and a supportive, safety‑first setting.

Growth & Development: Access to comprehensive training programs and opportunities to build a career within a global industry leader.

Health & Wellbeing: Full access to our comprehensive Employee Assistance Program (EAP) for you and your family.

Access to Novated Leasing packages to maximise your take‑home value.

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