Delivering architecturally designed homes, duplexes and multi-unit developments across Melbourne, Story Built is growing, and we’re looking for a Contract Administrator/Project Coordinator to join our team.

Working alongside our Project Manager and Project Delivery team, you’ll play an integral role in coordinating our in‑house and on‑site teams, helping ensure each project is delivered seamlessly and with a strong focus on quality, detail, budget and programme throughout the project lifecycle.

What You'll Be Doing

- Assist with overseeing all aspects and functions across multiple construction projects.
- Prepare and issue Scope of Works to subcontractors and suppliers.
- Prepare and issue Purchase Orders to subcontractors and suppliers.
- Ensuring project delivery is within the contract scope of works, contract schedule and project schedule.
- Assist in awarding and managing trades to ensure alignment with project requirements, timelines and quality expectations.
- Review and manage all project documentation, not limited to architectural documentation, engineering, project specification and contract scope of work.
- Review and process supplier and subcontractors claims, invoices and variations, verifying invoices against purchase orders and completed works.
- Assist with preparing, issuing and maintaining client/contract variations.




- Assist with monitoring forecasted project budgets and committed costs.
- Act as a key point of contact for clients throughout the construction process.

About You

You’ll bring

- Proven experience in residential building as a Contract Administrator or Project Coordinator.
- A strong understanding of residential construction methods and sequencing.
- Ability to confidently interpret architectural, structural and engineering documentation.
- Solid attention to detail, communication and organisational skills, with the ability to manage multiple priorities.
- Experience in construction management software. (Wunderbuild experience is highly regarded)
- Confident in communicating effectively with all internal and external Story Built stakeholders.

Why Story Built

- Working closely with our Project Manager and On‑Site delivery team.
- Exposure to architecturally designed homes, duplexes and multi-unit developments.
- A supportive, collaborative and high-performing team culture.
- The opportunity to influence and improve our estimating and procurement systems as the business continues to grow.
- A business that values initiative, accountability and continuous improvement.

You can find us here!

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📌 Contract Administrator/Project Coordinator (City of Darebin)
🏢 Story Built
📍 City of Darebin