Eastern States Engineering (ESE) is a growing, family-owned Australian business specialising in steel fabrication, engineering and construction solutions.

With a strong focus on quality, safety, customer service and continuous improvement, our team works across a fast-paced operational environment where administration plays an important role in keeping the branch running efficiently.

We are currently looking for an organised, proactive and hands-on Branch Administrator to join our Rocklea team.

This is a wide-ranging role suited to someone who enjoys being the central point of contact for a busy branch and is confident managing administration, purchasing, suppliers, records, logistics and day-to-day office operations.

Eastern States Engineering (ESE) is a growing, family-owned Australian business specialising in steel fabrication, engineering and construction solutions.

With a strong focus on quality, safety, customer service and continuous improvement, our team works across a fast-paced operational environment where administration plays an important role in keeping the branch running efficiently.

We are currently looking for an organised, proactive and hands-on Branch Administrator to join our Rocklea team.

This is a varied role suited to someone who enjoys being the central point of contact for a busy branch and is confident managing administration, purchasing, suppliers, records, logistics and day-to-day office operations.

About the Role

Reporting to the relevant branch and management team, you will be responsible for supporting the smooth day-to-day operation of the branch across administration, purchasing, logistics, compliance and accounts support.

Key Responsibilities

Branch & Office Administration

- Manage daily reception operations, including greeting visitors and answering and directing phone calls.
- Monitor and manage the branch reception and purchasing inbox, responding to enquiries or directing matters to the appropriate department.
- Coordinate office maintenance, cleaning, grounds maintenance and other facility services.
- Maintain office supplies, workshop consumables, stationery and kitchen supplies.
- Maintain accurate records, registers, files and documentation.
- Assist with data entry, scanning, filing and general administrative tasks.
- Manage incoming and outgoing mail and PO Box collections.
- Assist with toolbox meeting agendas, minutes and other administrative requirements.




- Provide general administrative support to the branch and management team.

Purchasing & Supplier Administration

- Manage purchasing requirements for the branch, including steel, consumables, stationery, office and workshop supplies.
- Process purchase requests and ensure required purchases are actioned within required timeframes.
- Prepare and maintain purchasing documentation, including purchase orders, invoices, quotations, delivery dockets and purchase requests.
- Monitor delivery status and follow up with suppliers to ensure goods are delivered on time.
- Register new suppliers and maintain the Supplier Directory.
- Manage supplier forms, credit applications and general supplier requests.
- Maintain accurate purchasing records and documentation.

Logistics & Vehicle Administration

- Coordinate servicing and maintenance of company utes and trucks.
- Maintain driver daily run sheets and weekly vehicle check records.
- Maintain vehicle maintenance and repair documentation.
- Track vehicle registrations, renewals and annual inspections.
- Assist with NHVR compliance and related records.
- Coordinate equipment hire and de-hire requirements.
- Maintain records relating to vehicles, equipment and other company assets.

Accounts & Payroll Support

- Process invoices into MYOB as they are received.
- Obtain required invoice approvals and maintain accurate filing and records.
- Upload approved documentation to internal systems.
- Assist with month-end purchasing documentation and reconciliation.
- Prepare and collect employee timecards and timesheets.
- Prepare weekly timesheets for the Brisbane branch.
- File leave forms, timesheets and timecards.
- Assist with employee reimbursement administration and other accounts-related tasks as required.

Compliance & Business Support

- Maintain and update business registers, including keys, vehicles, assets, fuel cards and other company resources.
- Monitor and follow up on renewals, including insurance, NHVR, vehicle registrations, memberships,



certifications and software.
- Maintain equipment maintenance and inspection schedules.
- Assist with quality and compliance documentation, including CC2 documentation, test certificates, QA/QC documentation and ITPs.
- Provide required quality and administrative documentation to customers.
- Maintain accurate job and delivery documentation.
- Assist with branch communications, IT-related administration and other business improvement initiatives.
- Prepare reports and company listings as required.
- Support the team with other ad hoc administrative tasks.

About You

We are looking for someone who is organised, reliable and proactive , with excellent attention to detail and the ability to manage multiple priorities in a busy operational environment.

You will ideally have:

- Previous experience in administration, branch administration, office administration or a similar role.
- Experience in purchasing, supplier administration or procurement support.
- Strong attention to detail and excellent organisational skills.
- The ability to manage competing priorities and meet deadlines.
- Strong written and verbal communication skills.
- Confidence communicating with suppliers, customers, employees and internal departments.
- Good Microsoft Office skills, particularly Excel and Outlook.
- Experience with MYOB or similar accounting/ERP systems is highly regarded.
- Experience with Monday.com or similar task/document management platforms is an advantage.
- Experience in construction, engineering, manufacturing, transport or a similar operational environment is highly regarded.
- An understanding of vehicle administration, NHVR requirements or compliance processes is advantageous.
- A proactive, hands-on approach and willingness to take ownership of tasks.
- The ability to work independently while also being a strong team player.

Why Join ESE?

- Join a growing Australian-owned business.
- Work in a varied role with exposure to multiple areas of the business.
- Be part of a supportive and hands-on team environment.
- Opportunity to develop your skills across administration, purchasing, logistics and business operations.
- Work in a fast-paced environment where your contribution has a direct impact on the branch's day-to-day operations.

Only applicants with the right to work in Australia will be considered.

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📌 Branch Admin (Brisbane City)
🏢 Eastern States Engineering
📍 Brisbane City