Construction Project Delivery & Contracts Coordinator

Extreme Tilers is looking for an experienced Construction Project Coordinator to support the delivery of multiple commercial projects across South-East Queensland.

This is not a general administration or entry-level position. Applicants must have experience coordinating project delivery in commercial construction and understand how drawings, programmes, variations, procurement and site activities work together.

Working closely with our Director, General Manager and Project Managers, you will keep project information current, follow up outstanding actions and help ensure issues are resolved before they affect cost, programme or delivery.

Key responsibilities

Set up projects following contract award and internal handover.

Maintain drawings, specifications, revisions and project correspondence.

Maintain registers for RFIs, variations, site instructions, procurement, defects and outstanding actions.

Prepare RFIs, variation submissions, notices and project correspondence for management review.

Track variations from identification through approval, completion and invoicing.

Monitor client correspondence and ensure project matters are answered promptly.

Follow up builders, consultants, suppliers, subcontractors and internal project staff.

Record meeting outcomes and follow actions through to completion.

Coordinate purchase orders, material selections, lead times and deliveries.

Support Project Managers with programmes, labour planning, project records and client communication.

Maintain records supporting delay notices, programme impacts and extension-of-time claims.

Support progress claims with approved variations and relevant project records.

Coordinate SWMS, QA records, product information, warranties, manuals and handover documents.

Maintain defect and rectification registers through to completion.

Attend project meetings and occasional site visits when required.

Escalate technical, contractual, commercial and programme risks promptly.

Systems and software responsibilities

The successful applicant will use the following systems daily:

Google Workspace, including Gmail, Google Drive, Docs, Sheets and Calendar, for correspondence, project folders,



document control, registers, reporting and scheduling.

Zoho CRM for client information, enquiries, project workflows, follow-ups, communication records and pipeline management.

Xero for project-related purchase orders, supplier invoices, client invoicing, progress-claim support and checking that approved variations are captured for invoicing.

Microsoft Excel or Google Sheets for project registers, variation tracking, procurement schedules, labour records and reporting.

PDF and drawing software for reviewing, marking up, organising and issuing construction documents.

The role does not have final authority to approve payments, pricing or accounting decisions. These remain with management and the company’s accounting personnel.

Required experience and skills

To be considered, applicants must have:

Demonstrated commercial construction project delivery coordination experience.

Experience coordinating multiple live projects at the same time.

Experience working with builders, subcontractors, suppliers and internal project teams.

Practical experience with construction drawings, specifications, RFIs, variations, site instructions, procurement and programmes.

Experience preparing and maintaining project, variation, RFI, procurement, defect and action registers.

Experience supporting progress claims and tracking approved variations through to invoicing.

Practical experience using Xero in a project or construction business.

Strong experience using the Google Workspace ecosystem, particularly Gmail, Drive, Docs, Sheets and Calendar.

Experience using Zoho CRM or a comparable CRM platform, with the ability to transition quickly into Zoho.

Strong spreadsheet skills, including maintaining accurate registers, tracking outstanding items and preparing clear reports.

Experience managing electronic project folders and document control.





Ability to read and understand commercial construction drawings and project documentation.

Solid written communication and the ability to prepare clear, professional construction correspondence.

Confidence following up outstanding matters and holding people accountable for agreed actions.

Ability to identify missing information and escalation risks before they affect delivery.

Strong organisational skills, attention to detail and accurate record-keeping.

Ability to work independently and take ownership without constant supervision.

Full Australian working rights.

Experience with commercial tiling, waterproofing, stonework or another finishes subcontractor will be highly regarded.

The person we need

We need someone who takes ownership of assigned projects and does not allow important matters to remain unanswered.

You must be comfortable asking questions, following people up and escalating problems early. Sending an email is not considered completion of a task—you will be expected to track the matter until it is properly resolved, recorded and closed.

You should be able to distinguish between routine coordination and matters requiring technical, contractual or commercial approval from management.

Project Managers remain responsible for site delivery, workmanship, quality, labour, builder coordination and construction performance.

The Construction Project Coordinator is responsible for the office-side project flow, including documentation, RFIs, variations, procurement tracking, client correspondence, registers and follow-ups.

Final approval of pricing, contracts, payments, technical decisions, admissions of liability and major commercial decisions remains with management.

What we offer

A full-time position with an established commercial construction subcontractor.

Direct involvement in significant commercial projects across South-East Queensland.

A position with genuine responsibility and the opportunity to improve project delivery.

Support from experienced construction and management personnel.

Remuneration based on relevant construction experience and demonstrated capability.

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📌 Construction Project Delivery & Contracts Coordinator (Brisbane City)
🏢 Extreme Tilers
📍 Brisbane City