We are the Australian operation of the largest privately owned agricultural irrigation supplier in the world, providing high quality machinery, parts and service. As our business continues to grow, we need a dedicated Office Administrator to support our leadership team, and manage key business functions.
Key Responsibilities:
- Provide administrative support to the Managing Director
- Act as the communications conduit between our customers, the US parent company and ourselves including emails, phone calls etc
- Customer Service - providing quotes, processing orders, raising & issuing invoices to customers
- Accounts Payable - entering invoices into Reckon (Quickbooks) and processing fortnightly payments
- Accounts Receivable ensuring payments are received within terms
- End of month reconciliations with support from an external bookkeeper including reporting to the MD & USA
- Maintain accurate records, manage correspondence, and handle confidential documents
- Assist with scheduling, diary management, and meeting coordination
- Manage office supplies, equipment, and maintenance needs
- Communicate professionally across a range of topicswith clients, suppliers, and internal teams
- Ensure the office operates smoothly and tasks are managed equally across the teamsas well as managing supplies and liaising with service providers
About You:
- Highly organised with strong attention to detail
- Excellent communication skills (both written and verbal)
- Skilled, well-mannered, and able to represent the company positively
- Prior experience in accounts and/or customer service
- Ability to multitask and prioritise workload effectively
- Strong proficiency in Microsoft Office (Word, Excel, Outlook)
- Experience with accounting and inventory software (Reckon/Fishbowl ideally)
- 3-5 years’ experience in a similar role
- Certificate in Business Administration highly regarded
What We Offer:
- Competitive salary based on experience
- Supportive and friendly work environment
- Opportunity to work closely with senior leadership and contribute to company growth
- Small company environment where you will be an integral part of the team - room to make the role your own