Builde Permits & Inspections – Saint Kilda VIC

Builde Pty Ltd provides premium building permit services to a diverse client base – from architects and builders to homeowners – across a wide range of residential and commercial projects. Whether it’s a bespoke home or a large-scale development, we pride ourselves on delivering expert advice with a personal touch.

We’re a close-knit, supportive team that values collaboration, initiative, and a good sense of humour. Our workplace culture is inclusive, down-to-earth and focused on helping each team member thrive.

Why Join Us?

This is an opportunity for someone who is keen to learn, develop and build their career within a professional services environment. You might already have administration experience, or you may be at the beginning of your career and looking for an opportunity to prove yourself.

This is more than just a job - it’s an opportunity to grow with a company that values initiative, recognises effort and supports its people to develop. If you’re an enthusiastic go-getter, we’ll back you every step of the way.

The Role

This is much more than a general administration role. As Project Administrator, you’ll play an integral role in the project workflow. You’ll take ownership of your responsibilities and be accountable for seeing tasks through, knowing that your work is an important part of keeping projects and the wider team moving forward.

Key Responsibilities

- Provide project related assistance to the team throughout the lifecycle of the project
- Prepare and proactively follow up fee proposals
- Set up project files
- Submit project-related council/water authority applications
- Liaise with clients, consultants, authorities and other project stakeholders
- Prepare invoices
- Assist with general office administration, including answering telephone enquiries

What We're Looking For

- Experience in project administration,



construction or professional services is an advantage, but attitude is more important than experience. We’re looking for someone with initiative, energy and a genuine desire to learn, develop and take on increasing responsibility.
- You’ll be naturally organised, proactive and positive. Your attention to detail will be critical. You’ll be someone who notices the small things, takes pride in getting things right, takes ownership of your work and follows tasks through to completion.
- You’ll be confident, personable and professional, with excellent written and verbal communication skills and the ability to engage effectively with clients, stakeholders and colleagues. Most importantly, you’ll have the maturity, confidence and professionalism to represent our business well.
- A genuine desire to build a career in administration and project coordination
- Excellent written and verbal communication skills
- A confident, personable and professional approach to clients and stakeholders
- Strong organisational skills and the ability to manage competing priorities
- Initiative, reliability and a proactive approach
- A positive, motivated and energetic attitude
- The ability to work effectively both independently and as part of a team
- 1–2 years’ administration or relevant professional services experience preferred
- Current and valid driver’s licence

What We Offer

- A newly created role with the opportunity to make the position your own
- A varied role where no two days are exactly the same
- A supportive and collaborative team environment where your contribution is valued
- A qualified, friendly and down-to-earth working environment

If you’re driven, energetic and looking for an opportunity to learn, develop and make a real contribution within a professional team, we’d love to hear from you.

Salary commensurate with experience.

(Only shortlisted applicants will be responded to)

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📌 Project Administrator (St Kilda)
🏢 Builde Permits & Inspections
📍 St Kilda